Office Administrator Southampton, England
Job description
Office Administrator
The Role
Moore (South) Chartered Accountants and Business Advisers has a vacancy for a full-time Office Administrator to join our team, based in the Southampton office.
You will provide general support to the partners and managers and maintain the office daily tasks:
- Post distribution, photocopying, scanning and filing.
- Answering the phone and dealing with emails.
- Maintain the booking system for meetings.
- General house keeping of the kitchen and boardroom areas.
- Preparing monthly draft bills for approval.
- Preparing departmental correspondence for post, or email.
- Maintaining and utilising data for clients and contacts electronically, using systemised procedures and processes to manage the data effectively and efficiently across our database and suite of software applications.
You will need to possess a high standard of accuracy, the ability to learn new systems and adapt quickly to change, with strong IT skills; although, full training will be provided on how to use our systems.
About you
- You must be organised and able to work to deadlines.
- Good communication skills, both written and oral.
- A good working knowledge of MS Office (Excel, Word, Outlook, PowerPoint).
- Able to work independently or part of a team.
Who we are
With close to 100 team members spread across our five office locations, we have a unique perspective on what drives business, what motivates people – and achieves results.
From a single office set up in the South of England more than 75 years ago, Moore (South) LLP has continued to develop and grow as a team.
With five offices in; Chichester, Guildford, Isle of Wight, Salisbury and Southampton, we share resources, knowledge and experiences to deliver a solid service offering to our clients and to develop the next generation of leaders. We are an innovative firm constantly evolving and developing to become more efficient.
Whilst Moore (South) values its independence, we are able to amplify our abilities offering and tap into specialist knowledge, personal support and technology provided by fellow members in the Moore UK and Moore Global Networks for the benefit of clients and team. At Moore (South) we are a family that believes in each other and supports each other, this is what makes us different.
Our People
We recognise our people are at the heart of the firm and our greatest asset. Our people have a wealth of technical and industry knowledge, leveraging an unrivalled mix of commercial experience and in-depth market insight. Our people are professional, hard- working, friendly and approachable with commercial awareness and a passion for what they do.
Our commitment to developing our people and providing an environment in which they Our people can thrive is therefore paramount to us. We offer a varied and interesting career, fully supported by an excellent learning and development programme, and with the potential for progression.
We're an inclusive employer
We are passionate about inclusion and we seek to attract talented individuals from a wide and diverse talent pool. Our business is made stronger by the different perspectives and experiences of our people, and it is important and in line with our values that we continue to build a workforce which is representative of our society.
Job Type: Full-time
Benefits:
- Flexitime
- Health & wellbeing programme
- Sick pay
Schedule:
- Flexitime
- Monday to Friday
Work Location: In person
Application deadline: 07/09/2023
