office administrator London, England
Job description
Office Administrator / Receptionist
We are seeking an experienced Office Adminsitrator / Receptionist to join Nutmeg, JP Morgan's newly acquired investment arm in their offices in Vauxhall on an initial 6 months contract. You will be responsible for organising all the administrative activities that facilitate the smooth running of the office whilst making sure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively amongst other ad-hoc duties.
Your role is to create and maintain a fun, pleasant & professional work environment. Your main responsibilities will include greeting visitors, keeping the kitchen clean & tidy, ordering office supplies, and providing general administrative support to the wider Nutmeg team.
To be successful, you’ll need a “can do” positive attitude and have experience with a variety of office software tools (Office365 and internal software) and be able to multi-task. This is a full-time office-based role, working 8 hours between 8am - 6pm (Start / end time will depend on client activity)
Responsibilities include:
- Responsible for the general upkeep of the office, ensuring everything is working properly and the office is kept neat and tidy at all times
- Daily meet & greet duties. Welcoming guests to the office.
- Management of meeting rooms; making sure they are tidy and presentable, and the team adhere to scheduled booking times
- Helping to set up video conferencing equipment when needed
- Management of kitchen; keeping supplies well stocked and making sure it’s clean and tidy throughout the day; Maintaining kitchen equipment including the coffee machine
- Liaising with suppliers, stationary, IT Support, Office building manager and alike
- Procurement of all office supplies, including but not limited to stationery, tea, coffee, snacks etc.
- Reviewing and confirming values of invoices submitted by service providers
- Manage all aspects of Health & Safety, working closely with the People team where necessary including but not limited to: Accident book, Fire wardens, First aid, PAT testing
- Provide ad-hoc administrative support to all teams, working alongside the EA and People Coordinator: Arrange meeting spaces for large meetings; Arranging breakfast/ lunches/drinks for Board meetings and other adhoc meetings
- Provide event administration and support for Nutmeg events such as team building and client events
- Working alongside the HR Team to coordinate social activities for employees in the office
- Booking couriers, travel and taxis when requested
What we’re looking for:
- Proven reception administrative experience
- Hard worker who performs well under pressure while deliver to the tight deadlines
- “Can do” attitude and happy to roll up sleeves and lean in
- Excellent organisational and planning skills
- Articulate, friendly, professional and approachable
- Strong written and verbal communication
- Self-starter, reliable and discreet
Job Types: Full-time, Temporary contract
Contract length: 6 months
Salary: £135.00-£155.00 per day
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London, SE11 5JH: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative: 5 years (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
Reference ID: 295963/NJ
