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Working closely with the Office Manager, the key responsibilities for the Office Administrator include:

• Responsibility for the front desk and looking after the offices including inductions, meetings, and welcoming visitors
• Answering calls and dealing with them
• Dealing with the post daily.
• Ensuring a welcoming and safe environment for our people and visitors to work in
• Be the key point of focus for all things office related
• Ensuring the efficient management of the office and deliver an administration service that meets the needs of the companies support functions.
• Responsible for environmental policies within the office
• Work with the IT department to ensure a user-friendly experience for our users
• Ensuring office is kept clean and tidy and workstations and meeting rooms are set up correctly and working
• Maintain and keep up to date the Office Safety File and all related documentation
• General administration tasks, diary management, email management, ordering stationary, archiving, supporting the companies support functions
• Manage suppliers (e.g., cleaning, maintenance, office maintenance suppliers)
• Co-ordinate Fire Wardens and First aid Cover

Experience required to do the job

• Previous experience of a similar role would be preferable
• Know what is, and be able to deliver good customer service
• Excellent organizational skills
• Care about the job
• Able to use your own initiative, but ask when unsure
• Tolerance for routines and capability to build processes from scratch
• Ability to keep calm and patient even in challenging situations to resolve immediate problems and deliver long term solutions
• The role is office based and some agility will be required between our Leeds and Skipton Offices

Skills necessary to perform the job

• Good communicator both written and verbal with high levels of accuracy and attention to detail
• Having a positive and proactive customer focused attitude
• IT literate, conversant in Microsoft Office
• Ideally be a trained first aider and fire marshal or the willingness to become trained
• A strong ability to adapt to an ever-changing environment

What can we offer:
At JNB you will be offered a competitive salary which is commensurate based on your experience. Our core benefits include:

• 26 days holiday plus bank holidays with the option to buy and carry over
• Flexible pension contributions up to 5% employee 10% employer
• Life assurance of 4 x salary
• Income protection
• Private medical insurance
• Health cash plan
• Car benefit (subject to role)
• Annual professional institution subscription costs
• Career and professional development opportunities

About JN Bentley
JN Bentley – part of the global engineering consultancy Mott MacDonald – is a leading civil engineering and construction company, delivering design-and-build projects with clients in the water sector and beyond, across the UK.

We directly employ over 1,300 people across 9 office locations and hundreds of construction sites nationwide. We have a turnover in excess of £300 million, delivered by our water utilities design and build business Mott MacDonald Bentley (MMB), our environmental design and build business Jeremy Benn Associates-Bentley (JBA-B) and directly by JN Bentley.

At JN Bentley we believe that when we care about what we do, we do it better. Because we care about our people - keeping them safe, making sure they are happy, enjoy coming to work and feel valued - we are committed to creating a fun workplace, where people have a voice, are safe, reach their potential and prosper, and where the rewards are shared.

We believe that because we care about what we do, we do things better.
We know that our people are our most valuable asset, so we are dedicated to investing in them, through our comprehensive training and development schemes, exposure to the wider design and build business and endless opportunities.

We are committed to creating a workplace where our people are safe, have a voice, can reach their full potential, and everyone shares in the rewards.

We guarantee what we do makes things better for the communities in which we work. Working with us, you will have the opportunity to contribute to projects that will protect local communities from flooding, preserve the UK’s canal systems, and help secure water supplies for future generations.

Equality, Equity, Diversity & Inclusion
At JN Bentley Ltd we welcome applications from all sectors of the community. We are dedicated to building a diverse workplace where everyone feels included, has the opportunity to thrive, and is treated with respect. So, if you don’t meet every single requirement for this role but still feel excited about it, we encourage you to apply anyway as you may be the right candidate for this or other roles that we have available. Find out more about our approach to Equality, Equity, Diversity & Inclusion here: https://www.mottmacbentley.co.uk/people.

We are committed to ensuring that our recruitment practices are barrier-free and as inclusive as possible. This includes making adjustments during the job application process and throughout your future career with us. Please call 01756 691572 or email [email protected] to discuss any such adjustments that we can make. You can read more about our Equal Opportunities Policy here: https://www.mottmacbentley.co.uk/an-equal-opportunities-employer.

Agile working
We are committed to providing a flexible and agile working environment that supports both our employees and the needs of the business.

Administration

Full-Time