Job description

Front Office Manager (Administrator)

Grand Lake Montessori is seeking a full-time Front Office Administrator to join our team. The Office Administrator MUST have a background in Education, preferably ECE and have experience working in the classroom. The Front Office Manager will perform clerical and administrative tasks to support the organization. The ideal candidate is familiar with California Licensing (CDSS) & Title 22, is able to work independently, assist in the classroom as needed, professional in presentation, and able to carry out the mission and vision of our school.

Job Type: Full-time, M-F, 40 hours per week

Location: Oakland, CA

Benefits: Medical, Dental, Vision, retirement plan, paid vacation, sick leave, and holidays.

Duties & Responsibilities: The Office Administrator will perform a variety of administrative and clerical tasks to support the organization. The Office Administrator will also assist with special projects as needed. Duties include but are not limited to the following:

General Responsibilities:

• Articulates and represents the mission, values, goals and policies of the school to prospective families, the educational community, and the community at large.
• Answer school phone, direct messages and screen calls for the HoS. Greets all visitors and callers with warmth and enthusiasm, directing them as necessary and/or dispersing information to appropriate personnel.
• Maintains visitor’s log and records of visitors in Front Office.
• Work closely with HoS on staffing including intake of all time off requests, maintaining daily staffing schedules and scheduling and coordinating substitutes from Child Care Careers Substitute Agency.
• Works closely with HoS on school compliance including with Community Care Licensing (CCL), Oakland Fire Department (OFD) and the health department (ACPHD).
• Work with HoS on employment postings, receiving job applications and initial screening of candidates
• Work with HoS on professional development (PD) by checking teacher’s PD budgets and helping register teachers for conferences, workshops and continuing education.
• Standardize front office services, policies and procedures.
• Maintain the HoS’s travel and conference registration; and coordinate personnel interviews.
• Schedule and set up internal meetings, including ordering materials and food for meetings.
• Maintains Community Builder/Parent Volunteer Committee correspondence and memos.
• Supports organization of campus events, such as school coffees and ad hoc staff functions
• Receives, sorts and delivers mail. Maintains and updates standard letter forms and formats.
• Maintain office supplies and ensure that office equipment is in good working order (including copiers).
• Maintain a sick bay for students; contact parents for student pick-up. Attends to minor student health issues in support of teachers. Maintains all-school first aid backpacks.

Job Type: Full-time

Pay: $56,126.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Oakland, CA 94610: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 3 years (Preferred)

Work Location: In person