Office Administrator Sheffield, England
Job description
At CC33 we have ambition to be the UK’s leading Technology led Contact Centric Services provider, and employer of choice in Sheffield, and our fantastic team is at the heart of this ambition. Ensuring we have the right benefits in place, the best development opportunities and an environment that supports our teams means that they can focus on giving our clients the very best performance. To make this happen we need inspiring and motivating leadership, and this is where you come in!
We are looking for a passionate, authentic, and energetic Office Administrator with a drive to complete a variety of admin and support tasks across multiple departments. This is a continuously changing and expanding environment; if this sounds like you then read on…
An Office Administrator at CC33 is a dual role as PA to our Managing Director as well as completing a variety of Office Administration duties to other areas of the business including Client Services, Facilities and Operations.
You will deliver exceptional service for our demanding clients, all in a professional and compliant way, ensuring that all client and internal metrics are met and exceeded!
Key Responsibilities:
- Manage and maintain the Managing Director’s online calendar to co-ordinate internal and external meetings.
- Review and prioritise the Managing directors email inbox and respond with a holding email where appropriate.
- Produce documentation as required such as letters, reports, and updates from hand-written or typed minutes to an agreed format using Microsoft Office Word, PowerPoint and Excel.
- Book and schedule any external meetings with new and existing clients. These will be a combination of onsite visits and remote Teams meetings.
- Attend new client meetings when required and record the minutes and update the action log to cascade to the relevant areas of the business.
- Answer and respond to telephone and electronic enquiries in a professional manner and to take and relay messages which may be complex and sensitive in nature.
- Receive and manage any building & facilities requests to maintain a high standard of the working environment for all employees.
- Manage the meeting room calendar for internal and external booking requests.
- Meet and greet visitors to the company and completing the visitors sign in document.
- Book any accommodation and travel in a timely, cost-effective manner when required.
- Photocopy, collate and distribute information internally and externally where necessary.
- Distribute post received and be responsible for post sent.
- Adhere to the standards laid down by CC33 concerning the management of all written material and keeping of confidential information.
- Abide by all Professional Policies, Procedures and Guidelines of CC3.
- Good organisation skills, flexibility, and autonomy.
Location:
You will be based at our offices located on Ecclesall Road, Sheffield (S11). Our offices are a short walk from the city-centre with excellent transport links from surrounding areas, with free private on-site parking.
Salary & Bonus:
This role has a basic salary of £21,000.00 per annum.
Working hours:
You will be contracted to 40 hours per week. The operating hours of the business are 8am till 8pm, Monday to Friday. The successful candidate must be fully flexible between these hours. Your typical working hours will be 9am till 6pm, Monday to Friday.
What are we looking for?
- Proven experience of completing administration duties in a recent role.
- Experience of successfully working with senior leaders of a business.
- Excellent communication and organisational skills to prioritise workload and complete tasks within the timescales required.
- Ability to demonstrate a professional attitude and approach, showing initiative, and clear communication, by example.
- Proven experience in stakeholder management at all levels - internally and client facing.
- A passion for high performance achieved through creating a supported and empowered ethos. Where thank you’s are easy and you celebrate success.
- Experience of working with Microsoft Office tools.
Why choose CC33?
- You will have a chance to earn lucrative bonus as well as a range of incentives
- We like to recognise and reward our people for their hard work and dedication across teams and sites
- We have teamed up with a great employee assistance programme available to all staff
- You will be a part of a lively, engaging and fun environment
- We have a supportive and encouraging environment to help you thrive in your role
- Additional lifestyle benefits are offered to all of our CC33 family, including; (CC33 Mobile) a free mobile sim only package, free Sky TV and a free gym & leisure package.
- Free breakfast club available for all staff
- Pension scheme
- We offer 28 days holiday (including bank holidays)
CC33 People Promises
Our People Promises are the foundation of all our interactions with colleagues, customers, and clients.
- What we achieve together, is what we are most proud of
- We trust each other, and we own it
- Thank yous are easy when we support each other
- We listen and always do the right thing
- We are always clear why
Our learning and growth comes from working better together as a supportive team, enhanced by our diverse backgrounds and perspectives. Our diversity helps deliver the best possible outcomes for our people, our clients, and our business. We are committed to diverse representation at all levels of our organisation
Job Types: Full-time, Permanent
Salary: £21,000.00 per year
Benefits:
- Company events
- Discounted or free food
- Gym membership
- On-site parking
- Referral programme
- Wellness programme
Schedule:
- Day shift
- Monday to Friday
- Overtime
Experience:
- Office Administration: 2 years (required)
Work Location: One location
Application deadline: 13/02/2023
Reference ID: OACC33
