Office Administrator Coventry, England
Job description
Job Description
We are an award winning and busy vegetation management company based in Coventry and are looking to employ an exceptional Office Administrator to work in our friendly office to support the office, management and operational teams. This is a fast paced, demanding office environment and the ability to prioritise workload and multi-task is paramount.
This varied and interesting role encompasses different aspects of Finance, HR, Compliance and general office duties. We are looking for an all rounder with excellent organisational and communication skills; someone with a positive, cheerful attitude and a proactive, problem solving approach to their work. The ideal candidate will be expected to manage their own workload and take ownership of their designated tasks.
The role will be varied, busy and rewarding. No day will ever be the same and there is potential to learn a great deal and, if you are ready, to take on more tasks and progress. Training will be provided.
Duties and responsibilities will include:
Office:
Monitoring and ordering stationery and office supplies; updating policies and procedures; managing insurance renewals and claims; assisting with tender documentation; overseeing contract such as cleaners, phone, IT support’ alarm
Fleet:
Keeping an up to date record of Service, MOT, Repairs costs on Vehicles & Plant/machinery; Updating Fleet insurance with new and sold vehicles;Vehicle Fleet Management Monitoring Reporting vehicle faults onto tracker; Tax vehicles; recording mileage; reporting on fuel usage; monitoring vehicle trackers
Compliance:
Monitoring incident and accidents; monitoring monthly periodic checks
HR:
Arranging and monitoring training requirements; updating skills matrix; maintaining personnel records; assisting with payroll; updating birthdays/anniversaries tracker
Ad-hoc projects:
Managing winter planting programme; Carbon Neutral Initiative
Desired skills/ personal qualities:
- Effective problem solver
- Knowledge of the following: Google Drive, Word, Excel, PowerPoint
- Ability to get to location (CV3 2AD)
- Ability to multitask, prioritise workload and work under pressure
- Excellent timekeeping and attendance
- Good attention to detail, methodical
- Initiative
- Organisational skills
- Team player
Job Type:
- Full-time Monday - Friday
- Hours: 8am - 4pm
- Permanent
Job Type: Full-time
Pay: £25,000.00-£27,000.00 per year
Benefits:
- On-site parking
Schedule:
- 8 hour shift
Supplemental pay types:
- Bonus scheme
Application question(s):
- Have you experience in preparing a staff competence matrix and arranging training requirements?
- Have you experience in preparing tender submissions and pre qualification questionnaires (PQQ)?
- Do you have experience in managing a vehicle fleet and machinery servicing?
Work Location: One location
