office administrator Edmonton
Job description
Office Administrator/Bookkeeper - Edmonton
Autogermany Automotive Repair Inc – Edmonton, AB
Are you a skilled administrator that would like to work a set part time Mon-Fri schedule, working primarily from home?
Would your family duties benefit from a 10 – 2 working schedule?
Would you like to be part of a team that’s proud of their customer service and 5 Star Google rating?
Would you enjoy flexible health and dental benefits?
If yes to these questions then a career with Autogermany may be a good fit for you. AG is a well established and still growing Alberta owned automotive repair shop that specializes in German Automobiles. AG’s success in expanding has come from valuing, training, and retaining our people and from earning the trust and repeat business of our customers through integrity and consistency in the quality of our service.
For more information on Autogermany please checkout our website at www.autogermany.ca
Job Description
To continue our company’s tremendous success and growth, we are searching for a qualified and reliable individual to take the lead in the daily administration and monthly bookkeeping as part of a general administration role.
Category: Office Administration, monthly bookkeeping including but not limited to:
· Updating the monthly books
· Expense processing and Accounts Payable
· GST reporting and remittance
· Timesheets, Payroll, source deductions and generating technician efficiency reports.
· Return Merchandise (Parts) Processing, Warranty Parts & Service Processing, Internal Warranty tracking.
· Invoicing, Accounts Receivable, and processing credit card payments on occasion
Position: Office Administrator / Bookkeeper
Hours: Part-time, Mon – Friday 10:00 am – 2:00 PM (The specific times can be set to different times to suit the personal schedule of the right applicant; there shall be some flexibility on both sides to accommodate additional hours for busier periods and year end and time off for your personal vacations).
Locations: This is a Work-From-Home-Office Position, with weekly visits to the office to participate in team meetings as needed, and team lunches, on Fridays The applicant must be located somewhere within the greater Edmonton area to apply for this job.
Required Skills:
Must have excellent phone and customer skills and must have strong verbal and written communication skills in English and must have a warm and professional disposition and positive energy. We’re looking to add “just the right person” to our leadership team, someone who works well with others, gets along with everyone, and loves to make customers happy.
- Strong computer skills and experience specifically with MS Excel, MS Word, Adobe Acrobat, Gmail and or similar for scheduling and email, zoom and/or FaceTime for remote meetings.
- Experience calling customers and responding to vendor calls and tracking and following up with orders, refunds, RMA’s, and resolving internal and external billing and inventory issues.
- Experience with electronic billing and accounting software, Quickbooks Online (QBO) experience preferred
- Excellent phone skills including the right attitude towards customer service.
Desirable Skills and Experience include:
- We are a tri-lingual company and equal opportunity employer; English speaking and writing is mandatory but other European languages would be an asset but not essential.
- Experience with QuickBooks would be a definite asset.
- Experience with timesheets, payroll processing, remitting source deductions a definite asset.
- GST reporting and remittance a definite asset.
Employment Description, Duties and Requirements and Benefits
Actively perform and take ownership of the general office administration and monthly bookkeeping. The successful applicant will accept full accountability for accuracy of the monthly books, and have all entries completed by the end of the second week of the subsequent month.
· Must be able to function from electronic systems exclusively, with no paper in the workflow except packing slips.
· Admin experience and or training specifically around payroll, expense processing, A/P, source deductions, GST. Must physically collect the mail and expense receipts weekly, record payments within the Admin Billing System and complete bank deposits within 3 business days.
· Must have strong written communication skills and Microsoft Word and Excel skills for internal reports and reconciliation with vendors.
· Must have strong admin systems skills to learn our industry specific billing and shop management system.
· Must be self managing and disciplined to maintain strong work performance with minimal direct supervision.
Typical Work Schedule:
Monday to Friday, 10 am to 2 pm; 20 hours per week. (A different schedule can be discussed to accommodate personal commitments such as child care).
Will be required to provide backup phone coverage for 4 hours of each day.
Must be work focused and highly available for phone and email coverage during the work shift, dedicated to the job same as if working from the business office. The home office environment must be organized and free of distractions and clutter. Must have strong and reliable internet service and cell coverage at the home office to accommodate the ongoing business calls, emails, and use of the web-based admin system throughout each shift.
Employment Compensation and Benefits
For the right person there will an excellent hourly wage, full benefits package, and you’ll be able to work from your home office, we’ll supply the computer and phones; you will need to have a strong and reliable internet connection. If you don’t have a quiet and dedicated workspace in your home where you can work uninterrupted during the hours of 10:00 to 2:00 (or similar hours) please do not apply.
Provided with a (business use only) laptop and cell phone and multifunction scanner, printer.
2 week’s vacation pay will be accumulated. Time of with pay after the first year; time off without vacation pay during the first year is negotiable, but generally supported so long as your duties are covered.
90 day probation, then medical / dental benefits allowance.
Job Type: Part-Time
Job Types: Part -Time, Permanent
Job Types: Part -time, Part-time
Part-time hours: 20 to 25 hours per week
Benefits:
- Dental care
- Flexible schedule
- Paid time off
- Vision care
Schedule:
- Day shift
- Monday to Friday
- No weekends
- Overtime
Supplemental pay types:
- Bonus pay
Application question(s):
- There is a Mandatory Criminal Background Check
Experience:
- Administrative: 3 years (required)
- Payroll: 2 years (preferred)
Language:
- English (required)
Licence/Certification:
- Class 5 Drivers Licence (required)
Work Location: Hybrid remote in Edmonton, AB
Job Type: Part-time
Part-time hours: 20-25 per week
Salary: $19.80-$30.25 per hour
Benefits:
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- 4 hour shift
- Day shift
- Monday to Friday
- No weekends
Ability to commute/relocate:
- Edmonton, AB T5S 1J1: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- QuickBooks: 1 year (required)
- Bookkeeping: 3 years (required)
Language:
- English (required)
Work Location: Hybrid remote in Edmonton, AB T5S 1J1
