Office Administrator Glasgow, Scotland
Job description
We are looking for a business support professional to join our team on a part time basis – 24 hours.This role requires you to work for only three days a week. (Monday and Friday are mandatory. The other day can be chosen as per your convenience).
If you are an excellent communicator who is proactive and thrives in dynamic office environments, then this could be the ideal opportunity for you to join a growing and exciting business.
Working for our engineering teams, you will be responsible for providing effective and efficient business support which will include administration, travel and hotel bookings and staff support.
About the Project or About the Team:
You will work within the Atkins Nuclear & Power businesses and will be based predominantly from our office in Glasgow city centre. From this office we have a number of engineering teams who support clients throughout the UK and Europe.
Our work is dynamic and therefore you will be flexible, adaptable and have a keen interest in working with others, building strong and trusted relationships is an important aspect of this role, where you will work closely with colleagues to achieve key deadlines. You’ll enjoy working with others.
Flexible working options will be considered for this role.
What you’ll be doing:
The position will include carrying out the following activities:
- Managing shared mailboxes.
- Invoice and purchase order administration.
- Meeting and greeting visitors.
- Ordering PPE and consumables as required.
- Coordination with local house management as and when required.
- Co-ordinating catering requests.
- Managing travel arrangements, including domestic and international travel, rail, car hire and hotels.
- Booking external training courses when required.
- New starter administration and office induction.
- Ensure staff CVs are up to date.
- Support with the compliance of timesheet process.
- Maintain local email distribution lists.
- Dosimetry administration.
- Administration of staff secondments.
- Ensure local Sharepoint sites are up to date, maintained and kept consistent with other parts of the business.
You’ll need to have:
- Educated to Standard Grade level (or equivalent) including English and Maths.
- HNC in relevant subject area.
- Experience of MS Office suite.
- Accurate record keeper, systems and process driven.
- Good communication and interpersonal skills.
- Excellent attention to detail.
- Ability to work to tight timescales in a busy, professional office environment.
- Vibrant and enthusiastic team player.
- Ability to work independent from instruction with a proactive approach.
- Previous office administrative experience.
About us:
Atkins is ranked as one of ‘The Sunday Times 25 Best Big Companies to Work For’ and as one of the ‘The Times Top 50 Employers for Women’. We support flexible working and equal opportunities as we believe that diverse teams provide the best mix of interpersonal and technical skills needed to exceed our customers’ expectations. Our commitment to staff development is underpinned by numerous stable and long-term framework agreements with key clients.
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview.
If applying to this role please do not refer to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
Why work for Atkins?
The UK is the first major economy to legislate for a Net Zero target by 2050. To achieve this, our Energy Teams are ensuring a mix of secure and sustainable energies that can meet our industry and lifestyle demands today, and in 30 years' time. We help to power our world through exciting new technologies and intelligent cybersecurity systems on projects that vary greatly in size, scope, and scale. So, you'll be creating the right safe and resilient systems across nuclear power, renewables, decarbonisation development, new builds and energy efficiency.
We value your diversity and believe that everyone deserves to thrive – no exceptions. You'll be part of a culture committed to finding new talent from underrepresented groups. We're Disability Confident, an Inclusive Employer, and support STEM Returners. We also want to see more women in senior roles at Atkins. In the energy sector, we've signed up to the AXIS Pledge, promising to make equal pay, equal leadership, and equal opportunities a reality.
Read more about our Vision for Women.
Meeting your needs:
When you start with us, you'll enjoy “Total Reward,” a package that can be tailored to your lifestyle, career and personal needs. From flexible holidays to life assurance, health & wellbeing benefits, and career planning for the senior stage of your career.
Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview. And let's talk about any adjustments you might need.
YourReward at SNC-Lavalin (snclavalin.com).
More about us:
Atkins, a member of the SNC-Lavalin Group, is a leading global consultancy with over 80 years of design and engineering expertise. With us, you'll be surrounded by the skills, knowledge and support to help you succeed. Together, we can deliver projects which have a positive, sustainable impact on the world.
Check out some of our recent, most exciting projects.
Additional Information:
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.
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