Office Administrative Assistant Camborne, England
Job description
CAMBORNE TOWN COUNCIL
OFFICE ADMINISTRATIVE ASSISTANT
SCP 4 – 7 (£21,189 - £22,369 pro-rata)
Permanent Contract - 20 hours a week (some evening meetings)
Camborne Town Council is already on a journey of aspiration and ambition as it works towards its Vision and Objectives. Based in the town of Camborne, an area rich in heritage and well known for its links with Richard Trevithick’s steam carriage and mining past, this is an exciting opportunity to join a vibrant and forward thinking team.
This is an exciting new opportunity for an enthusiastic and creative Administration Assistant to work with the Town Clerk and wider Town Council team to provide accurate and competent administrative support to the team.
You will have experience of working as an administrator and be qualified to GCSE 4 or above or equivalent in English and Maths. You will have good interpersonal skills and a calm approach.
If you believe you would relish working in a small team with a flexible, hands-on, can- do attitude, we would love to hear from you.
Days of work Monday - Friday. There will be a minimum requirement to attend 1 evening meeting a month. (Meetings are usually held on a Tuesday and Thursday).
Find out more at Camborne-tc-gov.uk or email [email protected] for an application pack
Apply by midnight Sunday 24th September 2023.
Interview date: Week commencing 2nd October 2023
JOB DESCRIPTION
Responsible to:
Administrative Support Officer
Our Mission: Community First
Our Vision: We Listen, we improve, we achieve. We are Camborne Town Council - Here for you.
Our Values: Empowering our Community, Trusting and Collaborative. Creative. Ambitious. Efficient and Responsive.
Camborne is geographically the largest parish in Cornwall. Reflecting Cornwall's diversity of urban areas, characterful villages, and sparsely populated rural areas of outstanding natural beauty. The Council administers an area of approximately 2,800 hectares and nearly 23,000 people live within the boundaries which include the villages of Barripper, Beacon, Brea, Kehelland, Penponds and Troon.
18 Councillors on Camborne Town Council represent the wards of Roskear, Trelowarren, Troon and Treswithian. Councillors are supported by a team of staff and the Town Clerk. In addition, there is a hard-working Amenities Team that maintains the wide range of facilities managed by us.
We provide a wide range of facilities including parks, playing fields, allotments, library services, community events, public realm CCTV, grants, and community donations. Further information about all of which can be found on this website.
Job Purpose:
To provide administrative and Member support.
Duties & Responsibilities:
- To provide accurate and competent administrative support to the Town Council.
· To assist the Administrative Support Officer in Planning processes.
- To arrange meetings, make bookings for facilities and meeting rooms, send invitations and related paperwork as required.
- To contribute to supporting the Mayor and Deputy Mayor by managing their calendars, responding to invitations and keeping details of engagements on file.
- To maintain safe, secure and effective filing systems.
- To ensure security of all confidential information.
- To maintain accurate and complete records on the Town Council’s registers.
- Support Town Clerk when necessary.
- Supporting the Library Service when necessary.
- To provide a professional, friendly response to enquiries on the telephone and in person.
- To assist in the arrangements for civic events and any other functions that may be organised from time to time.
· To work flexibly within the Camborne Town Council team as required to ensure the needs of the Council are met.
· To attend occasional Evening Council and Committee Meetings in the absence of the Committee Support Officer ; to take and produce accurate, comprehensive minutes written in Plain English.
· To attend Working Party Meetings in working hours to take and produce accurate, comprehensive minutes written in Plain English.
· In the absence of the Committee Support Officer assist in the compilation of agendas and accompanying paperwork to meet statutory time limits.
This outlines the duties required for the post of Office Administrative Assistant in order to indicate the level of responsibility. It is not a comprehensive or exhaustive list; duties may be varied from time to time which do not change the general character of the job or level of responsibility.
Camborne Town Council
Person Specification for the Administrative Assistant
Essential Attributes
Desirable Attributes
Educational Qualifications
4 GCSE’s grade 4 or above including English
Experience in using Microsoft Office Tools
Skills and
Knowledge
- Good listening, oral and literacy skills
- ICT skills including keyboard skills
- Organising time and working to deadlines
- Knowledge of record keeping and information retrieval and appropriate dissemination of relevant data/documentation
- Have e-mail knowledge and be able to use the internet to access relevant information
- Knowledge of the respective roles and responsibilities of the members of the Town Council
- Knowledge of local government minuting
- Experience of writing agendas and accurate concise minutes
Personal Attributes
- Be able to maintain confidentiality, integrity and impartiality
- Have a flexible approach to working hours
- Be sympathetic to the needs of others
- Have an openness to learning and change
- Have a positive attitude to personal development and training
- Have good interpersonal skills
CAMBORNE TOWN COUNCIL
OFFICE ADMINISTRATIVE ASSISTANT - 16 hours per week SCP 4 – 7 (£21,189 - £22,369 pro-rata)
Camborne Town Council is already on a journey of aspiration and ambition as it works towards its Vision and Objectives. Based in the town of Camborne, an area rich in heritage and well known for its links with Richard Trevithick’s steam carriage and mining past, this is an exciting opportunity to join a vibrant and forward thinking team.
This is an exciting new opportunity for an enthusiastic and creative Administration Assistant to work with the Town Clerk and Town Council team to provide accurate and competent administrative support to the team.
You will have experience of working as an administrator and be qualified to GCSE 4 or above or equivalent in English and Maths. You will have good interpersonal skills and a calm approach.
If you believe you would relish working in a small team with a flexible, hands-on, can- do attitude, we would love to hear from you.
Days of work to be discussed at interview. There will be a minimum requirement to attend 1 evening meeting a month. (Meetings are usually held on a Tuesday and Thursday).
Find out more at Camborne-tc-gov.uk for an application pack and apply by 27th January 2023.
JOB DESCRIPTION
Responsible to:
Administrative Support Officer
Job Purpose:
To provide administrative and Member support.
Duties & Responsibilities:
- To provide accurate and competent administrative support to the Town Council.
- To assist the Administrative Support Officer in Planning processes.
- To arrange meetings, make bookings for facilities and meeting rooms, send invitations and related paperwork as required.
- To contribute to supporting the Mayor and Deputy Mayor by managing their calendars, responding to invitations and keeping details of engagements on file.
- To maintain safe, secure and effective filing systems.
- To ensure security of all confidential information.
- To maintain accurate and complete records on the Town Council’s registers.
- Support Town Clerk when necessary.
- Supporting the Library Service when necessary.
- To provide a professional, friendly response to enquiries on the telephone and in person.
- To assist in the arrangements for civic events and any other functions that may be organised from time to time.
- To work flexibly within the Camborne Town Council team as required to ensure the needs of the Council are met.
- To attend monthly evening Council and Committee Meetings ; to take and produce accurate, comprehensive minutes written in Plain English. And to attend occasional further evening meetings in the absence of the Committee Support Officer. (Meetings are usually held on Tuesdays or Thursdays).
- To attend Working Party Meetings in working hours to take and produce accurate, comprehensive minutes written in Plain English.
- To assist in the compilation of agendas and accompanying paperwork to meet statutory time limits.
This outlines the duties required for the post of Office Administrative Assistant in order to indicate the level of responsibility. It is not a comprehensive or exhaustive list; duties may be varied from time to time which do not change the general character of the job or level of responsibility.
Person Specification for the Administrative Assistant
Educational Qualifications
4 GCSE’s grade 4 or above including English
Experience in using Microsoft Office Tools
Skills and Knowledge
- Good listening, oral and literacy skills
- ICT skills including keyboard skills
- Organising time and working to deadlines
- Knowledge of record keeping and information retrieval and appropriate dissemination of relevant data/documentation
- Have e-mail knowledge and be able to use the internet to access relevant information
- Knowledge of the respective roles and responsibilities of the members of the Town Council
- Knowledge of local government minuting
- Experience of writing agendas and accurate concise minutes
Personal Attributes
- Be able to maintain confidentiality, integrity and impartiality
- Have a flexible approach to working hours
- Be sympathetic to the needs of others
- Have an openness to learning and change
- Have a positive attitude to personal development and training
- Have good interpersonal skills
Job Type: Part-time
Part-time hours: 20 per week
Salary: £21,189.00-£22,369.00 per year
Benefits:
- Company pension
Ability to commute/relocate:
- Camborne, TR14 8HA: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 24/09/2023
