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Job description

Job Profile: Office Administrator

Job Role:

We are seeking an Office Administrator on a part-time bases to carry out general administrative tasks at our office in Ottery St. Mary. Responsibilities include, but are not limited to:

• General administrative duties – answering and directing phone calls, scanning, filing, laminating
• Raising and issuing purchase orders to sub-contractors and suppliers
• Keeping various spreadsheets up to date (e.g. financial and project information)
• Maintaining staff training matrix and update as necessary
• Ensuring adequate office stationery levels and equipment is maintained
• Dealing with all incoming and outgoing post
• Updating annual accreditations
• Updating and issuing supplier/sub-contractor review forms as requested
• Maintaining and updating sub-contractor approval matrix
• Organising tool calibration and fleet repairs/maintenance as required

Hours:

This is a part-time role working Monday to Friday 9.30am-3.00pm, with a 30-minute unpaid break to be taken whenever desired. However, we are happy to be flexible on this for the right candidate if required.

What we can offer you:

• A starting salary of £11 per hour
• 22 days holiday (pro-rata) + your birthday off
• Company Pension
• Medical cash plan
• Free parking
• A friendly, relaxed working environment

Required:

• Must be IT literate and have a good telephone manner
• Office administration experience is preferred, but not essential
• Strong organisational skills
• Good knowledge of Microsoft Word, Excel and Outlook
• Understanding of our industry is desirable - HVAC Commissioning, Water Treatment, Water Hygiene and Commissioning Management

Job Types: Part-time, Permanent
Part-time hours: 25 per week

Salary: £11.00 per hour

Benefits:

• Free parking
• On-site parking

Schedule:

• Monday to Friday
• No weekends

Ability to commute/relocate:

• Ottery Saint Mary: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Expected start date: 31/05/2023