non title Clacton-on-Sea, England
Job description
Reception & Facilities Co-Ordinator
Our client base in Clacton on Sea is now recruiting for an experienced Reception & Facilities Co-Ordinator. You will contribute to the efficient operations of their offices by providing a comprehensive service to both external and internal clients.
Reception
- Responsible for managing the reception for two offices
- Meet and greet in a confidant and professional manor
- Responsible for maintaining the reception area, waiting room and meeting rooms
- Distribution of incoming post, franking and mange collection of outgoing post
- Supervise members of the Front of House Team
Facilities
- Coordinate the facilities for the firm across two offices
- Arrange for regular maintenance of equipment and internal systems (e.g. heating systems , alarms ,security cameras)
- Keep track of regular and ad-hoc facility expenses
- Assist the HR & Office Manager with managing facilities budgets
- Assist with team moves and office relocations
- Manage the stock of office , stationary and kitchen supplies
- Liaising and coordinating with external contractors and suppliers
- Compare costs and benefits when evaluating new suppliers
- Maintain an update contacts list of external suppliers
- Ensure compliance with health and safety regulations and fire safety including weekly alarm testing
- Attend the office out of hours on an ad hoc basis when services cannot be completed during office hours
The Candidate
- Experience as a Receptionist in a professional services environment essential
- Previous facilities coordination experience desirable within a Law firm or professional services environment
- Understanding of safety regulations in offices
- Excellent written and verbal communication skills essential
- Excellent organisation and time management
- High sense of urgency and ability to work to deadlines
- Must be able to remain calm under pressure
- A pro- active ,professional and friendly attitude
- Be comfortable in dealing with staff at all levels
- Hours Monday – Friday 9.00am – 5.00pm
- 22 days annual leave , plus bank holidays and additional 3 days for Christmas closure
- Pension
- Friendly working environment
Apply Now.
Contact Julie Sheridan at JS Legal Recruitment Ltd, quoting reference JSL2265 OR email now your cv or call for a confidential discussion . For more information on other vacancies JS Legal recruitment Ltd are handling please visit our website.
All successful applications will be responded to within 7 working days. If you have not been contacted within this timescale your application has been unsuccessful on this occasion.
Job Type: Full-time
Salary: £23,000.00-£28,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Private medical insurance
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Clacton-on-Sea: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (preferred)
Experience:
- Reception: 1 year (preferred)
- Facilities: 1 year (preferred)
Language:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Reference ID: JSL2265
