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Duties and Key Responsibilities

Data Processing 70%

Administrative support for all office duties, providing checking and

support in a wide variety of areas:-

• Document control.

• Processing Sales orders in readiness for Contract Review.
• Raising Material and Purchase requisitions where required ready for Finance and Purchasing review.
• Booking non material items into IFS where required.
• Chasing orders with Suppliers and updating IFS with expected delivery dates, raising any issues with Finance, Sales and Production.
• Preparing dispatch notes.
• Entering Timesheet information onto spreadsheet for checking.
• Support with counting and recording annual stock take.
• Keeping on top of tool calibrations and if any need recalibrating sent off to the relevant suppliers.

Site Administration 20%

• Ensuring all visitors are welcomed, asked to sign in and offered refreshments.

• Organising lunches for FAT tests and other site meetings as required.
• Effectively responds to incoming telephone calls and handles enquiries professionally.
• Document control, interaction of controlling documents locally and interaction with Shop Floor document control.

• Ordering and distributing PPE.

• Provide Finance Manager with timesheet report for subsequent checking and submission to HR.
• Provide Pipeline information to external UR Colleagues to support the flow of information to UR.

• In order to comply with Unipart Rail’s Health & Safety Rules, a requirement to take such steps as are reasonably practicable for own Health & Safety and that of work colleagues and those affected by your work. Must make use of all protective clothing and equipment and must co-operate with management in all respects for full implementation of Unipart Rail policy