Medical Staffing Manager London, England
Job description
Detailed job description and main responsibilities
Main Duties and Responsibilities
- Providing effective leadership and management to all junior medical staff within the Division in conjunction with the consultant lead, ensuring delegation of appropriate responsibility, consistent with effective decision making whist retaining overall responsibility.
- In collaboration with the relevant clinicians, management team and recruitment, support the recruitment, selection, induction and retention of staff, ensuring compliance with Equal Opportunities and Trust procedures
- Being conversant with all activities within the areas of responsibility and to ensure adequate cover is provided in times of absence for administrative staff.
- Ensuring managerial and clinical leaders within the division are kept informed of relevant Divisional and Trust wide medical staffing issues
- Work with clinical team and HR Business partner in managing disciplinary and grievance matters in accordance with Trust guidelines
- Ensuring compliance of regular appraisals for all medical staff as outlined by the relevant training body.
- Monitor and track compliance of mandatory training for the clinical workforce and implement plans to improve performance where required
- To support the Clinical Director / Clinical Leads in the development and implementation of medical workforce training and utilisation strategies, local policies and procedures to meet Division and Trust objectives.
- To provide localised expert advice on medical workforce deployment and training issues to the Senior Managers and Clinicians within the Division liaising with the Trust Workforce Team as necessary
- Under the direction of the HR Business Partner, collating and analysing information from the annual consultant job planning process and assist the Clinical Director in identifying service development opportunities and practice improvement & care pathways development needs.
- Support the design and management of compliant rotas for all grades of medical staff in conjunction with the clinical team.
- Responsible for co-ordinating Leave planning for Consultant and junior staff. And ensuring adherence to Divisional policies and escalating as necessary.
- To manage the relevant on-call rotas taking appropriate corrective action to ensure continuous duty cover across multi-layered rota structure.
- To liaise with the Temporary Staffing Manager/Agency regarding locum doctor requirements and to ensure to co-ordinate the provision of feedback on locum doctors.
- To assist in the monitoring of Junior Doctors’ Exception Reports and to ensure Working Time Directive and new contract compliance.
- To liaise and coordinate between different Divisions medical staffing rotas and medical staffing issues.
- To participate in appropriate training to achieve proficiency in new and existing IT systems.
- Maintain and input onto absence return on behalf of nominated leads.
- To be responsible for supporting the divisional management team in managing departmental budgets and achieve financial balance in order to maximise medical resources through monthly analysis and interpretation of financial information.
- To minimise agency and locum spend through regular monitoring and taking appropriate pro-active remedial action, assessing the budgetary impact and reporting information to the necessary managers. This also includes working collaboratively with colleagues from other division
- To act as the key liaison between the Clinical Director and the central medical staffing team and Deanery/HEE to ensure medical allocation and financial alignment between staff and accrued payments.
- To oversee an effective local process for initiating medical staff recruitment within the Division highlighting any concerns to the relevant General Manager, Divisional Clinical Director or Divisional Manager
- To ensure all job descriptions are updated in line with Royal College guidelines.
- To complete all relevant documents and ensure these are forwarded to Trust Medical Staffing Team, as required
- To organise and lead on local induction for Junior medical staff, in conjunction with the clinical team and College Tutor.
- To contribute to and facilitate parts of the local induction programme for junior doctors.
- To ensure that all new Junior recruits to the Division can ensure patients safety by being given access to relevant IT systems as part of the process for starting work in the trust.
- To lead on local induction of new employees and the demonstration of activities or workplace routines.
- To provide training and advice to the administrative staff in medical management processes.
- To coordinate deanery visits to the trust on behalf of the Division.
- To attend and administer the Division junior doctor committees
- To establish and maintain close working relationships with the consultants within the Division.
- To liaise with external providers and partners in achieving excellent working relationships
- To assist with advice given to all medical staff, especially doctors in training, in line with professional guidelines and trust protocols, in liaison with the HR Team.
- To maintain confidentiality due to the sensitive and contentious nature of information received.
- To attend meetings with Senior Managers, including the Divisional Clinical Director and Divisional Manager, on medical staffing matters.
Other
The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the post holder.
You will be expected to actively participate in annual appraisals and set objectives in conjunction with your manager. Performance will be monitored against set objectives
Our Vision and Values
The Trust is committed to delivering top quality patient care, excellent education and world-class research.
We deliver our vision through values to describe how we serve patients, their families and how we are with colleagues in the Trust and beyond.
Person specification
Knowledge and Qualifications
Essential criteria
- Degree level qualification or equivalent experience
Desirable criteria
- Management qualification or equivalent experience
- Leadership Qualification
Experience
Essential criteria
- Suitable healthcare experience in relation to medical staffing
- Operational management experience in acute hospital setting or equivalent
Desirable criteria
- Experience in business and strategic planning and the interpretation of NHS and service policy to support proposals
- Experience of effective management of budget
- Relevant experience in change management
- Wide experience in developing successful business cases to support service plans and strategy
Communication
Essential criteria
- Excellent written and verbal communication skills
- Ability to handle complex, sensitive or contentious information during discussion with individual or groups
- Excellent oral, written and presentation skills
Health, Safety and Security
Essential criteria
- Monitors and maintains health, safety and security of self and others
- Promotes, monitors and maintains best practice in health, safety and security
Desirable criteria
- Clinical risk management techniques and skills
- Clinical Governance and Risk Management
Quality
Essential criteria
- Quality assurance and improvement
- Ability to prioritise work programs in the face of competing demands
- Ability to manage and deliver to deadlines and within resources
Information Processing
Essential criteria
- Able to utilise ICT to full potential
- Data collection and interpretation as required. Ability to analyse, interpret and present complex data / information
Financial Management
Desirable criteria
- Budgetary management skills
People Management
Essential criteria
- Managing organisational change
- Managing a range of staff groups
Personal and People Development
Essential criteria
- Human Resource skills
- Organisational skills
- Decision-making skills
- Able to communicate effectively to all disciplines
- Able to manage time effectively
- Able to prioritise objectives and workload
- Practice Development
Service Improvement
Essential criteria
- Thorough understanding of NHS improvement agenda
At UCLH, we have a real ‘One Team’ ethos, and our values – safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
At UCLH we take equality of opportunity seriously and are committed to being a diverse and inclusive employer, with a culture that creates a real sense of belonging and trust. It is our fundamental aim, to recruit, retain and promote a diverse mix of people who are representative of our local communities. Applications are encouraged from candidates of all backgrounds, cultures, and perspectives to support our world class research, innovation and creativity.
UCLH recognises the benefits of flexible working for staff and has a dedicated policy which allows staff to apply for flexible working right from the beginning of employment. For more information please go to: https://www.uclh.nhs.uk/work-with-us/why-choose-uclh/flexible-working.
We offer our permanent staff an interest free season ticket loan for travel, all our staff have access to free independent and confidential support, large retail discounts, a staff discount platform, cycle to work scheme and on-site accommodation to name a few.
Additionally, UCLH Arts and Heritage’s staff wellbeing programme, Creative Comfort, offers a variety of ways to engage with the arts as a member of UCLH staff. You can try out the weekly choir, weekly art club and join the Culture Club for exclusive access to free and discounted tickets for opera, exhibitions, theatre and more.
We recognise, reward and thank colleagues by nominating them for our annual Celebrating Excellence Awards, which are funded by UCLH Charity.
We are also members of www.mytrustbenefits.co.uk/ which offers discounts on high street retail stores, offers on travel deals, and also to take advantage of cash back schemes.
This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.
Please note that all correspondence regarding your application will be via email. The emails will be sent to you via TRAC.jobs and not via NHS Jobs, we encourage you to check your inbox regularly.
Please note that if you are at present in a training position on the 2016 new junior doctor’s contract and are applying for a Trust doctor role your salary will not be pay protected.
You will be placed on the appropriate point of the Trust Doctor pay scale based on your previous experience.
Please note that if you have not heard from us within 3 weeks of the closing date of the advert to assume that you have not been shortlisted on this occasion.
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