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An exciting new opportunity to join our International team on a Maternity Cover acting as a PA to our International Residential Director. Providing PA support and full administrative support to the International Team within London Residential Development.

Team Overview :

Currently a team of 7, ranging from Sales Negotiators to Senior Directors with some based internationally. Additionally Ad-Hoc support to the UK China Desk too.

The successful candidate will be a good team player, with strong organisational and communication skills and the ability to work under pressure.

Key Responsibilities :

• Providing full secretarial support to the Director and administrative support to the wider team
  
  • Inbox and diary management for the Director
  • Extensive travel booking for the whole team to include accommodation, flights and taxis
  • Applying for International Visas
  • Undertaking compliance for the team
  • Processing invoices, credit card payments and deposit releases
  • Reporting international deals
  • Updating and formatting master schedules and spreadsheets
  • Ensuring our internal sharing platform is updated with the latest documents
  • Close liaison with Savills overseas offices
  • Full coordination of international visits and events
  • Updating and maintaining Outlook & Dynamics contacts
  • Handling telephone calls, taking messages and covering phones
  • Filing, printing and binding
  • Attending sales and Launch events
  • Management of CRM data and the completion of expense claims
  • Building relationships - maintain a high level of professionalism when dealing with clients, applicants and colleagues
  • Providing holiday cover for other support staff within the Division
  • Ask questions, interact, and discuss objectives and day to day work of your team
  • Provide assistance to team members and the department wherever possible
  • Develop and maintain active communication both within your team and other teams
  • Progress business development initiatives
  • Arranging client events and occasionally attend events

Key Skills :

• Advanced organisational skills
• Ability to work under pressure
• Intermediate Advanced Microsoft Office knowledge
• Fast and accurate typing
• Excellent communicator and telephone manner
• Excellent time management skills and attention to detail
• Good team player but also able to work on their own and use their own initiative.
• Candidates to complete an online skills test
  

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