marketing coordinator United States
Catholic Diocese of Pittsburgh
Full Time
United States
10.56 - 12.04 USD Today
Job description
July 13, 2023
St Paul of the Cross Spiritual Center
Sales and Marketing Coordinator
Essential Duties and Responsibilities:
Sales and Marketing Coordinator
Essential Duties and Responsibilities:
- Create and send out rental agreements and communications with incoming programs and update the events calendar with all the details.
- Respond to event inquiries regarding Private, Group or Passionist led events and programs
- Maintaining data of incoming programs with length of program, number of participants on monthly basis
- Process event registrations, room assignments, deposits/payments, refunds, and cancellations
- Coordinate weekly staff meeting.
- Creating and sending emails as needed using an approved system.
- Updating website with proper registration links and dates of future events.
- Assist volunteers with the check in process for Passionist led event groups.
- All other duties as required
- This position is fluid; Depending on the time of the year the requirements and priorities can change.
- Operating decisions must be made in consultation to be approved by the Chief Operating Officer.
- Preparation of Banquet Event orders and responsible to ensure they are issued and distributed in a timely fashion.
- To project business opportunities in order to increase revenue
Communication - Ensure all staff is aware of the goals and objectives of the L&R, Rooms, F&B Departments and to achieve and maintain good relationship amongst the Property personnel. - To participate in preparation of the property strategic plan, marketing plan and goals program.
- To regularly update the COO on all operations achievements and key issues
- To conduct weekly briefings to improve all aspects of the property.
- To attend all other meetings as required by the administration team.
- To monitor and check event participant satisfaction.
- To actively engage and participate in effective communications within the property.
- To adhere to all the property standards and procedures at any given time.
- Answer banquet and sales inquiries and routing them to appropriate personnel.
- Respond within 24 hours to any group, checking space/rates in system and communicating to respective team members follow up.
- Respond to requests for proposals for small meetings / events including set-up, food and beverage needs, rooms and audio-visual needs.
- Ensure accurate follow up and communication both internally and to the guest / client.
- Ensure a positive working relationship between all departments.
- Able to generate various reports from approved systems to track group and event KPI’s.
- Maintain up-to-date activity and rate information for each account in the system.
Catholic Diocese of Pittsburgh
www.diopitt.org
Pittsburgh, PA
Most Reverend William John Waltersheid
$100 to $500 million (USD)
5001 to 10000 Employees
Nonprofit Organization
Religious Institutions
