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Job description

Job Description P-1332
Purpose of the Position

• responsible for order processing
• responsible for stock management
• to provide comprehensive administrative, financial and operational support to Finance & Admin Manager (FAM)

Main Tasks
Customer Order Processing.

• Process all customer orders, matching to quotation if applicable and coded by Technical/Sales Support.
• Check stock and or delivery times from supplier and advise customer accordingly.
• Advise customer of any subsequent change to delivery time by completing and sending Contract Review emails
• Process all PO’s to supplier to meet customer requirements.
• Liase with supplier regarding delivery
• Dispatch goods to customer using most appropriate means.

Stock Management (Goods Inwards)

• Ensure all goods received are in good order and match PO and DN
• Process all purchase delivery notes and purchase invoices using SAP
• Ensure goods required on call-off by customer are maintained either on stock or by delivery schedule.
• Make any necessary adjustments for stock items used by repairs and service.
• Process any necessary Works Orders.
• Maintain stock ledgers, including demonstration stock. Ensure all new stock codes, including nominal ledger coding, are updated.
• Run complete stock check at year end and make any necessary adjustments to levels or values, after authorisation from FAM

.

Finance and general administration

• To assist with incoming calls, general office administration including post, stationery orders, filing etc.
• Process all statements and debt chase letters in accordance with customer’s payment terms.
• Maintain credit control spreadsheet notes. Accelerate bad debts to FAM
• Process all sales receipts made by either BACS or cheque
• Liase with freight forwarders, carriers to obtain the best possible level of service and price.
• Ensure carriers or freight forwarders are informed of any changes to regular dispatch.
• Answer customer queries progressing orders, pricing or delivery queries.
• Process price updates throughout the year on SAP

Competencies

• Proven ability to produce clear accurate reports using a variety of tools.
• Ability to fully utilise computerised and manual systems to provide maximum efficiency of office procedures.
• Evidence of experience of Microsoft Office, SAP, database packages and report writing tools.
• The ability to display a high level of initiative to contribute to the on-going continuous improvement of best office practice.
• The ability to communicate effectively and be a team player within work and socially

Job Type: Part-time
Part-time hours: 20 per week

Salary: £13,000.00-£15,000.00 per year

Benefits:

• Company events
• Company pension
• Gym membership
• Work from home

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Hook, RG27 9GR: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Experience:

• Order processing: 1 year (preferred)

Work Location: In person

Reference ID: Sales Order Processor