Litigation Legal Secretary Palo Alto, CA
Job description
Lakin Spears, a mid-sized Palo Alto firm practicing in all areas of Family Law is looking for a full-time Litigation Secretary. Must have substantial experience in all aspects of litigation support and experience in customary litigation software applications such as Word, Outlook, law practice management software and E-Filing systems. Requires expertise in both state and federal court filing/service procedures, discovery procedures, calendaring, e-filing, trial preparation activities, and legal document assembly.
We offer a competitive and comprehensive benefit package including medical, dental and 401K a congenial work environment and competitive salary.
Typical duties of this position include:
- Draft correspondence and notices to be sent to opposing counsels, clients, and court officials.
- Review, edit and finalize legal documents and ensure that discovery and pleadings are finalized, filed, and served.
- Coordinate appointments, motion hearings, expert and client meetings, and depositions.
- Send notices to all parties and schedule court reporters for depositions.
- Coordinate pertinent dates for cases.
- Prepare and finalize subpoenas for personal appearance and/or production of documents.
- Review mail and update proof of service to ensure that all service lists are current.
- Calendar entries for lawyers, documents, and client case events.
- Type, draft, edit, and finalize pleadings, complaints, answers, demurrers, motion papers, brief reports, etc. Locate and compile all exhibits necessary in support of motions.
- Prepare and finalize table of contents and table of authorities.
- Proficient in Case Management/Electronic Case Filing (CM/ECF) and PACER systems with District Courts, Bankruptcy Courts, and Appellate Courts and knowledgeable of local rules and protocols.
- Responsible for editing, organizing, and filing all trial documents such as motions in limine, exhibit lists, witness lists, jury instructions, verdict forms, trial briefs, etc.
- Compile and organize trial binders with all necessary documents for attorneys to take to court.
- Provide backup coverage in coordination with other team mates as needed.
Requirements of this position include:
- 3 – 7 years as a Litigation Legal Secretary. Any type of litigation is acceptable.
- Demonstrated aptitude in the areas of communication, organization, writing and research.
- Strong understanding of all aspects of litigation.
- Ability to work collaboratively and independently.
- Elevated level of emotional intelligence, empathy, and compassion.
- Effective organizational, project management, communications and people skills required.
- Excellent analytical skills.
- Must collaborate effectively with other motivated professionals in a demanding environment.
- Proven proficiency in the MS Suite of applications, legal time and billing systems and records management software.
- Ability to sit at a desk for prolonged periods of time and lift up to 25lbs on a regular basis.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 7-hour shift
- Monday to Friday
Job Type: Full-time
Pay: $75,000.00 - $110,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
Travel requirement:
- No travel
Ability to commute/relocate:
- Palo Alto, CA 94303: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Legal Secretar: 3 years (Preferred)
Work Location: Hybrid remote in Palo Alto, CA 94303
