Legal Team Administrative Assistant London, England
Dechert LLP
Full Time
London, England
30880 - 35582 GBP ANNUAL Today
Job description
General Summary
Provides administrative and document support to the direct and in-direct assigned principal(s) and Local Hub teams. The individual will prepare documents and correspondence as well as perform a wide variety of other routine administrative tasks for the principals.
This role will provide Local Hub support to all fee earners ensuring effective completion of tasks assigned to and submitted through the Local Hub. The Legal Team Administrative Assistant will work closely with the Legal Team Coordinator and Legal Team Assistants to complete tasks for all practice groups.
Provides administrative and document support to the direct and in-direct assigned principal(s) and Local Hub teams. The individual will prepare documents and correspondence as well as perform a wide variety of other routine administrative tasks for the principals.
This role will provide Local Hub support to all fee earners ensuring effective completion of tasks assigned to and submitted through the Local Hub. The Legal Team Administrative Assistant will work closely with the Legal Team Coordinator and Legal Team Assistants to complete tasks for all practice groups.
Job Description
Essential job functions
- Answer phones, transfer calls, take messages, establish conference calls and use voice mail
- Handle written and electronic correspondence
- Manage lawyers’ Outlook calendars
- Maintain lawyers’ time entries in Carpe Diem
- Create and update comprehensive contact information using Dechert CRM best practices
- Make travel arrangements and complete travel and expense reports in Concur
- Manage workflow and coordinate projects with office services
- Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
- Use MS Office in preparation of documents, spreadsheets and presentations
- Maintain document filing to firm standards including Kwiktag
- Utilise iManage document management system for all documents
- Review and process administrative and personal charges via BillBack
- Maintain up to handover notes to ensure consistent quality of service in case of absence
- Performs any other duties as necessary and as assigned by the Legal Team Coordinator, Legal Team Assistant and line manager for efficient functioning of the Department, Office and Firm
- Performs photocopying, printing and scanning liaising with other internal support departments as required.
- Liaise with other internal support departments as required to arrange travel, couriers or large-scale document productions.
- Assist with short dictations when required.
- Analyzing data for input into firm systems
- Ad hoc internet research as required.
Interactions:
The Legal Team Administrative Assistant will interact regularly with Firm Legal and Administrative staff in facilitating the flow of all administrative work. The Legal Team Administrative Assistant will also interact, from time to time, with clients, counsel and court personnel. The Legal Team Administrative Assistant will work regularly with other Dechert departments such as Administration, Finance, Hospitality, Reception, Dechert 24/7, Facilities and Office Services, as well as well as members of all Dechert regional offices.
Knowledge, Skills and Abilities
- Secondary level education required; university studies preferred
- Previous experience in a law firm
- [English fluency at native or bilingual level]
- Typing 65wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Excellent interpersonal and organisational skills
- High attention to detail and ability to multi-task
- Ability to prioritise and coordinate work
- Ability to maintain confidential information
- Ability to complete assignments within agreed deadlines by prioritising workload
- Ability to maintain confidential information
- Ability and willingness to learn new skills as they become necessary
- Practice and foster an atmosphere of teamwork and cooperation
This job description is intended to provide an overview of the role, and is not an exhaustive list of tasks and responsibilities.
Additional Job Description
Location(s)
London, England
Time Type
Full time
Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual’s race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.
