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Job description

MAIN ROLE: Private Client Team Secretary

The main role of a legal secretary is to provide support to Solicitors, Legal Executives, Lawyers and Senior Paralegals, to enable them to effectively serve their clients.

DUTIES OF THE POST:

Responsibilities may vary, but the role of a team secretary will include some or all of the following:

• Word processing legal correspondence using audio transcription equipment or digital transcription equipment and software using the house style and accepted legal conventions
• Drafting simple and more complex documents
• Sending out documents
• Opening files and creating new matters on our case management system
• Maintaining, organising and archiving files; finding files as required.
• Scanning and emailing post to lawyers
• Printing documents
• Answering telephone calls, taking accurate messages and facilitating communication between clients and solicitors
• Preparing attendance notes of conversations with clients and external agencies
• Liaising with clients
• Dealing with new enquiries, obtaining relevant information from clients and providing quotes for new work where appropriate
• Collecting and delivering documents
• Managing diaries, scheduling meetings and making travel arrangements for one or more Lawyers
• Supporting legal research and communicating with vendors, experts, Lawyers, and other staff
• Dealing with all accounts procedures as necessary
• Billing and chasing aged debtors
• Producing work to agreed deadlines
• Undertaking legal research where directed
• Performing general administrative duties as required
• Working in accordance with all company procedures and policies
• Attending support staff meetings and general team meetings as required
• Undertaking any training required to maintain and develop your effectiveness in the role
• Client meetings – home visits and in office, attending alongside lawyers where requested and acting as a witness to documents if appropriate
• Other duties within the scope of the role

PERSON SPECIFICATION:

• Relevant experience
• Ability to take responsibilities in matters delegated to you
• Professional manner and appearance
• Knowledge of MS Office and ability to work with legal technology (court-filing systems, transcription software, case management systems, Dictaphone etc)
• Ability to multitask and being comfortable dealing with a diverse pool of people
• Ability to solve problems and use initiative
• Calm and able to work to deadlines
• Ability to manage and prioritise a range of tasks
• Excellent organisational skills
• Outstanding time-management and typing skills
• Good keyboard skills with a typing speed of 65 wpm
• Ability to deal with sensitive and confidential information
• Excellent communication skills
• Good telephone manner
• Good command of English including spelling and grammar
• Attention to detail
• Willing to learn new skills
• Knowledge of administrative, secretarial and office procedures
• Knowledge of law and legal procedures

Salary dependent on experience

Job Type: Full-time

Salary: From £21,500.00 per year

Benefits:

• Employee discount

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Salisbury: reliably commute or plan to relocate before starting work (required)

Work Location: In person