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Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.

Osler is currently recruiting for a Legal Assistant in our Employment & Labour Department. The LA will provide the LPs with a high level of support in order to enhance practice efficiency. This position requires experience working in an Employment & Labour practice, along with multi-tasking, administrative and communication skills. The successful candidate will demonstrate initiative, have the ability to work in a fast-paced environment, and provide excellent client service.

Major Responsibilities and Duties

• Coordinates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and materials. Effectively utilizes document production services and other resources for lengthy document production activities.
• Helps manage the LPs’ Inbox and Calendar. Keeps current on developments within files.
• Provides administrative assistance and coordinates the logistics of client meetings, makes travel and hospitality arrangements as required.
• Supports client development activities, such as managing LPs’ bios, entering/updating information into client relationship database.
• Manages new file setup, including gathering and researching information for client intake process, workspace management, creating and managing files in document management system.
• Receives, researches, prepares for and follows up on audit inquiries.
• Performs other duties as required to achieve Firm objectives.

Knowledge and Skills

• Maintains high level of discretion and confidentiality at all times
• Detail-oriented, with strong written and verbal communication
• Organizational skills required to effectively multi-task
• Ability to take initiative and work independently, takes full responsibility for assigned tasks
• Knowledge of legal procedures and Employment & Labour practice
• Solid drafting and proofreading skills

Education
The position requires the completion of a Community College Certificate in a Legal Secretarial Assistant program or equivalent experience working in a Legal Assistant role. An equivalent combination of education, training and experience may be considered.

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

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