legal assistant Toronto
Job description
Legal Assistant (Intellectual Property)
About our Firm
Heer Law specializes in providing intellectual property law, intellectual property litigation, patent agent and trademark agent services. We are an established intellectual property law firm located in downtown Toronto. The firm has experienced strong annual revenue growth over the past four years and anticipates that the firm will again double over the next three years.
The Role
We are looking to add a motivated Legal Assistant (IP Clerk) to our firm. This position provides key support to our professionals, focusing on prosecution and working with domestic clients, while assisting with billing, docketing and other related tasks.
Responsibilities
- Preparing reports of patent, trademark and industrial design/design patent notices and assisting with reports of office actions and submissions for filing with CIPO and USPTO under the supervision of a professional
- Preparing other routine correspondence using standard precedents
- Responding to clients and following up with CIPO and the USPTO
- Docketing, managing due dates, and electronically filing documents
- Tracking and entering disbursements on client files
- Assisting the billing clerk and professionals with twice a month billing
- Other general administrative tasks
Qualifications
- 2 to 5 years as a Legal Assistant, IP Clerk, or similar role
- Legal Assistant Diploma/Certificate or Law Clerk Diploma is preferred
- Other post-secondary education is an asset
- Experience working in patent and trademark law is required
- Experience working with accounting software (e.g., PCLaw, Soluno) is preferred
- Experience working with docketing software (e.g., DocketTrak) is preferred
- Experience working with a CRM system (e.g., Salesforce, Lawmatics, Clio Grow) is an asset
- Experience working in IP litigation is an asset
- Strong English communications skills, both written and oral
- Strong MS Office skills (Outlook, Word, Excel)
- Organized and a strong attention to detail
- Professional, polite, friendly and a team player
Job Types: Full-time, Permanent
Benefits:
- Dental care
- Extended health care
- Paid time off
- Vision care
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Experience:
- legal assistant: 2 years (required)
Licence/Certification:
- Diploma in Legal Assistant, Law Clerk, Paralegal or IP agent (required)
Work Location: In person
