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Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021.

This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

The Legal Assistant role requires a unique blend of skills and experience providing general and administrative support within the Corporate Group. The position will require a polished, confident and reliable assistant with the ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment with sound judgment. The successful candidate will be organized, discreet, and adept at multitasking and have a client-care attitude and a confident work approach with a minimum of five year. Generally, the hours of work are from 8:30 a.m. to 4:30 p.m. with some flexibility required to meet client needs; pre-authorized overtime may be required.

RESPONSIBILITIES

• Drafting, preparing and proofreading correspondence, accounts and various transactional documents and forms.
• Maintaining, scanning, e-filing all documents and correspondence.
• Preparing closing documents and closing books.
• Entering and maintaining lawyer’s dockets and coordinating with the Accounting Department, when necessary; preparing detailed billings.
• Dealing with and responding to client inquiries expeditiously and conducting follow up; keeping the lawyers apprised of interactions in their absence.
• Maintaining precedent systems using the Firm protocol for knowledge management.
• Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
• Preparing and updating cheque requisitions and expense reports.
• Updating and maintaining client/matter lists and current client contact records electronically to meet Dentons’ requirements.
• General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs.
• Maintaining and organizing files, both electronic and hard copy as required.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences; ensuring strict adherence to confidentiality; accountability in relation to both internal and external clients to achieve outputs and goals for the Department and the Firm.
• Other duties as assigned.

REQUIREMENTS

• Legal Assistant diploma from an accredited college plus a minimum of three (3) to five (5) years of legal assistant experience preferably related to corporate, securities, mergers and acquisitions;
• Solid work experience in a legal environment with working knowledge of corporate law; preference will be given to previous experience gained within a large firm environment.
• Demonstrated knowledge of procedures, with a sound understanding of corporate transaction documents.
• Strong interpersonal and communication skills (both verbal and written).
• Excellent technical proficiency in Microsoft Office applications. Minimum 60 wpm typing speed.
• Knowledge of accounting/docketing systems and data management systems (Elite and iManage).
• Excellent organizational/follow up skills demonstrating attention to detail, proofreading and accuracy.
• A professional client and telephone manner.
• Demonstrated ability to take initiative with guidance from the lawyers to enable working independently in a fast-paced high volume environment.
• Demonstrated problem solving skills along with the ability to work with little instruction or supervision and be highly motivated.
• Meet deadlines; work well under pressure while maintaining a sense of humour.
• Demonstrated skill with respect to utilizing proper grammar, including punctuation and spelling.
• Demonstrated ability to remain calm yet keep a sense of urgency and a positive team driven work ethic.
• Commitment to privacy, policy and ethical conduct.

WHAT WE OFFER

• Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
• Competitive salary and benefits package
• Generous allowance of flex and vacation days
• RRSP matching program
• Opportunities for professional growth
• Short and long term disability insurance
• Subsidized fitness program
• Various social events and activities throughout the year

We thank all applicants, however, only those selected for an interview will be contacted.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.

Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at [email protected].