Legal Assistant London, England
Job description
Our well-established client is seeking a Legal Administrator to join our specialist residential and commercial property team providing administrative and technical support within the department.
This role would suit candidates with experience in Property/Real Estate with a desire to learn and develop within a busy, collaborative environment.
Duties include;
- Professional client engagement, being a first point of contact by telephone and email; resolving client enquiries, taking messages, passing on information and proactive handling of enquiries as appropriate in a timely manner.
- Coordination of administrative tasks and working alongside the Property Team and the Firm ensuring completed tasks are of high presentational quality and checked for accuracy, demonstrating attention to detail and ready to return to fee earners by given deadlines.
- Assisting with sale, purchase, re-mortgage transactions to include preparing contract packs, preparation of standard legal documentation, liaising with lenders and third parties, dealing with all post-exchange/completion formalities (with training/supervision).
- Carrying out legal research.
- Proactive diary management; looking ahead at fee earner diaries to remind them of diary commitments, taking responsibility for ensuring they have all supporting documents and information for each meeting or engagement.
- Arranging and potentially attending internal and external meetings or video calls, ensuring the smooth running of such meetings and making appropriate arrangements (e.g. room setup, etc.) and liaising with other Team members/departments as required.
- Assisting with reminders of key dates in the departmental diary including actioning administrative and paralegal tasks with the diary and chasing stakeholders.
- Proactively dealing with all HMLR downloads in the business portal, saving un-viewed items in the document management system and highlighting these to the fee earners involved in the matter.
- Ensuring lender portals are regularly checked and all milestones updated. 10. Assisting with business improvement opportunities.
Skills and Competencies:
- Previous experience in a Property / Real Estate role an advantage.
- Excellent verbal and written communication skills with confidence in client facing situations.
- IT literate including use of Microsoft Office (with case or document management / CMS experience preferred).
- Strong attention to detail and accuracy.
- A self-starter, resourceful with a high degree of initiative.
- Proactive and collaborative team player.
- Organised and able to work independently (with supervision)
- Flexible and adaptable.
- Ability to work within a busy environment.
Your career development
We are rounded professional advisers with strong commercial awareness and a commitment to exceeding client expectations. We understand the importance of working collaboratively as a team as well as a wider firm providing bespoke services to an established and complex range of clients and contacts. We offer support and progression across our practice areas to proactive and talented individuals looking to develop within the firm.
