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Legal and Company Secretariat Assistant

About Us

IHG Hotels & Resorts is one of the world’s leading hotel companies with around 350,000 colleagues working across more than 100 countries to deliver true hospitality for good. Our diverse portfolio of differentiated brands is well known and loved by millions of consumers around the world.

We genuinely care for our entire IHG Hotels & Resorts family. All our colleagues are valued, and their wellbeing matters to us. We provide the support our colleagues need to succeed and recognise them for their hard work. Our diverse global community values different perspectives and cultures.

This is an exciting opportunity to work with our Senior Assistant Company Secretary. You will support in the delivery of the PLC Annual Report and Form 20-F 2023 (the “Annual Report”), Annual General Meeting (“AGM”) and support the Company Secretariat team with general administration.

Your day to day

Annual Report:

• Assistance with the setup of project meetings and distribution of key documents.
• Assistance with the development and maintenance of Annual Report management tools e.g. project schedules and responsibility documents.
• Assistance with the set up and training of users on the Annual Report collaboration tool, CtrlPrint.
• Proofreading, copywriting and editing duties, including correcting spelling mistakes and grammatical errors, working to a house style checklist and glossary to ensure consistency in expression and voice across publications, liaising with content owners to approve and implement any changes.
• Assistance with regulatory checklist completion, verification of information contained in the Annual Report and compliance with UK and US regulations and guidance.
• Assistance with implementing the Annual Report design style, including working to brand guidance, sourcing and verification of photos.
• Assistance with associated www.ihgplc.com updates.

AGM:

• Support the Senior Assistant Company Secretary and Assistant Company Secretary in the organisation, planning and delivery of the Annual General Meeting.

General Administration:

• Management of the Company Secretariat shared mailbox
• Assistance with signature collation and filing
• Assistance with scheduling and coordinating meetings for the team
• Assistance with notary bookings
• Assistance with raising purchase orders and processing of invoices

What we need from you

Whilst we love experience, mindset is of equal importance. We’re looking for someone who is committed with a natural ability to operate effectively in a fast-moving environment. Someone who prides themselves in their ability to deliver accuracy and consistency, whilst working under pressure would benefit well in this role.

• First class English skills are a must along with excellent numeracy skills. This role will suit someone who has exceptional administration and organisational skills and a real interest in understanding how an Annual report is produced.
• Previous experience in using CtrlPrint and/or Adobe InCopy an advantage, but not essential.
• An effective communicator, able to manage expectations and anticipate challenges.
• A good team player and collaborator.

What we offer

At IHG we give our colleagues greater flexibility and balance – working in a hybrid way, blending remote and office working. Although we thrive on collaborating in person, we expect that you’re likely to spend time working remotely. Every role is different, and colleagues work with their team and their leader to determine how and when they collaborate in person. We like to believe we offer a unique culture where you have room to be yourself.

We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life – including impressive room discounts.

Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.

IHG gives every member of the team the room they need to belong, grow, and make a difference in a collaborative environment. We know that to work well, we need to feel well – both inside and outside of work – and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.

So, join us and you’ll become part of our ever-growing global family.

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Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today and let's #GoFurtherTogether.