Legal Aid Administrator London, England
Job description
We at Taylor Rose MW, a Top 60 Law firm, are looking for an innovated and aspirational Legal Aid Cost Administrator to join the amazing and hardworking team.
We require someone with experience of CCMS and CMRF, alongside the ability to travel to other offices. We are looking for someone who has a professional approach, strong verbal and written communication skills and high levels of attention to detail.
You will be working alongside the Legal Aid Contract Manager, Billing Manager, and other departments such as Family, to support their financial management needs.
This role involves but is not limited to:
Co ordinating Legal aid costing.
Costing and submission of Legal Helps.
Submit outcomes on CCMS for discharging certificate.
Upload final order to complete discharge of public funding certificate.
Allocate costs for counsel on CCMS so counsel can submit their bill.
Address general notifications and actions on CCMS
Request orders from the courts or other parties in involved.
Search Mattersphere for Court Orders, Attendance Notes, Certificates or any other documentation required by the external costs for drafting bills.
Liaise with Chambers, Experts, other Professionals for update on matters or the request for amended fee notes/invoices.
Chase Fee Earners for their approval on matters in the billing process to progress matters and get the final bills paid.
Download BACS statements to calculate BACS total and workout the Analysis.
Send BACS Statements to all offices and others.
Separate the POA report into individual Fee Earner Reports to send.
Identifying files that are within the time period for claiming a payment on account. Then Submit POA’s on CCMS and old style certificates.
Request Recoupments on CCMS and the LAA for old style certificates.
Request reinstating certificates for matters that need additional work i.e. counsel was not paid but matter was finalised.
Go through the trackers and identify matters that are stuck in the billing process and find a solution.
General Ad Hoc for FE and External Costs – intervene and assist if required.
Upload documents and assessed letters onto the portal if this has not been done.
Check accounts and ledgers for evidence of payments for the bills and send the externals where appropriate.
General administration of documents – filing, scanning and archiving.
Urge ALL to use the portal when communicating with FE and External Costs to ensure the fluidity and efficiency of the portal (we are all then updated in real time).
Change the status on the matters in the portal to reflect the stage when it is out of sync.
Send files for costing on behalf of fee earners if they are inundated with caseload.
Send signed documents/other documentation from the FE to the external costs
Locate and send files out for costing through the portal, ensuring all relevant costing documents are available so the externals can cost the matters.
Requirements:
Experience of CCMS and CMRF.
Have a good understanding of the accounting system, the banking system and case management systems.
Full knowledge, experience and understanding of the Solicitors Accounts Rules is required.
Ability to communicate at all levels and across all departments.
Ability to prioritise and meet deadlines.
Ability to work well independently and as part of a team.
High levels of attention to detail.
Professional approach.
Strong verbal and written communication skills.
Travel to other offices.
Company Core Values:
Aspirations: To be the best that you can, motivated to do things better, works smarter not harder, embraces changes, learns from mistakes, takes an interest in the vision of the business
Integrity: Open and honest, shows respect, admits mistakes, looks at ways to improve and share ideas
Innovation: Creative and Dynamic, Adaptable to change, seeks ways of doing things better, get involved with work that makes a difference, continuously learns new things for personal development
Commitment: Relationships for the long-term
Job Types: Full-time, Permanent
Salary: £18,500.00-£26,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Health & wellbeing programme
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- London, SE1 1XF: reliably commute or plan to relocate before starting work (required)
Experience:
- Legal Administration: 1 year (preferred)
- Legal Finance: 1 year (preferred)
Work Location: In person
