Legal Administrator Uxbridge, England
Job description
IBB is Heathrow’s closest major law firm and a Thames Valley heavyweight. It is a full-service firm, working for clients all over the South East of England. IBB has three offices, one in each of Uxbridge and Reading for corporate, charity, employment, IT/IP, real estate, private client and community legal services, the other in South Bucks for private clients. IBB boasts one of the region’s largest real estate teams outside of London and a corporate team working with UK headquarters of multinationals and large SMEs based in the South East. IBB handles complex work with great attention to detail and high-quality client service. The firm has a clear vision to understand what our clients want and to deliver the best service possible through our legal professionals, support staff and technology. IBB’s partners are recommended in the legal directories as leading individuals in their fields and there are six accredited commercial mediators and one accredited family mediator within the firm. IBB is also ISO 9001:2000 and Lexel-accredited.
To provide high quality administrative support to fee earners.
Key Responsibilities
- Photocopying/scanning documents and collating enclosures
- Creation of Crown Court Folders
- Liaising with Courts, CPS, Probation, Prisons and Counsel
- Booking meetings
- Taking general enquiries and emailing them to the team or relevant fee earner
- Ordering stationery and ensuring adequate supplies are maintained
- Opening new files and initial correspondence
- Creating Slings / filing and maintaining filing cabinet
- Assisting with maintaining police station diary and folders
- Requesting files or returning archives to storage
- Dealing with telephone / walk in enquiries
- Supporting fee earners via telephone / email etc.
- Dealing with internal and external queries in a fast / effective manner
- Preparing private bills and liaising with accounts
- Typing digital dictation and preparing documents for dispatch ensuring accuracy
- Proof reading typing from external typing service and amending for dispatch
Qualifications & Experience
- Good passes in Maths and English at GCSE level or equivalent
- Minimum of one years’ experience working in a similar role within a Criminal law environment desirable, but training can be provided.
Skills and Experience
- An accurate and fast audio typist, minimum 60 wpm.
- Knowledge of legal services provided by the firm
- Excellent telephone manner / Client care
- Advanced working knowledge of MS Office
- A good command of written and verbal English
- Hard working, reliable, enthusiastic and proactive
- Ability to work on own initiative, prioritise workload and meet deadlines.
- Quick learner with the ability to function effectively under pressure.
- Able to work well in a team
