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JOB PURPOSE

To assist the Lettings Manager (LM) with their respective portfolio and to take responsibility for their own transactions. This is a fantastic opportunity for someone studying a RICS-accredited degree or interested in progressing into the world of real estate.

KEY ACCOUNTABILITIES

Negotiation, Offers, Progression of Transactions (Start to Finish):

• Preparation of draft Marketing particulars, Heads of Terms and Pre-lettings Notices as directed by LM;
• Collate tenant information for due diligence and liaise with finance team to carry our credit checks;
• Assist LM with Board Approval reports;
• Assist LM with Signature checklists;
• Prepare completion statements;
• Prepare Customer creation forms;
• Liaise with Credit Control to ensure completion monies are received;
• Arrange and attend handovers with Tenants;
• Complete/Update all Internal Data System to ensure new lets are recorded in a timely fashion;

Marketing Property:

• Ensure all marketable property is advertised on Website;
• Instruct and manage Lettings Boards;
• Request EPC’s and ensure contractors have access;
• Liaise with property managers to ensure all certification is received – Asbestos reports, electrical certification, Roller shutter services etc;
• Attend regular meetings with the wider Asset Team on Lettings strategy;

Viewings and Interest:

• Respond and collate enquires on interest schedules, arrange open days and attend as required;
• Assist with organisation of keys;
• Answer general enquiries;
• Follow up all viewings/interest on a weekly basis;
• Liaise with external agents to obtain feedback on viewings and marketing;
• Prepare portfolio search reports for corporate clients
• Undertake portfolio wide lettings tours for corporate clients

Other responsibilities and further day to day activities:

• Maintain void schedules to and update the ‘Void’ status of properties. Hold regular meetings with the asset team to keep this up to date;
• Ensure all documentation is saved on SharePoint;
• Assist with cross department work, helping other parts of the business;

KNOWLEDGE, SKILLS AND EXPERIENCE

• Undergraduate student currently in their 2nd year, looking for a work placement year
• Ideally studying a RICS-accredited degree
• Demonstrable interest in the real estate industry
• Competence with Microsoft Office
• Excellent written and verbal communication skills
• Eye for detail and organisation

If you are interested in knowing more, please get in touch today!