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POSITION SUMMARY

Our Mississauga office is seeking an experienced Estates Law Clerk to support a senior Partner in our Estates team. In this role, you will work as part of a team dedicated to probate and estate administration for a range of clients and estates.

The successful candidate will be organized, discreet, detail-oriented, and have a client-first approach to work. In addition, the successful applicant must be team-oriented and accustomed to working as a work team with other law clerks and assistants. Generally, the hours of work are from 9:00 a.m. to 5:00 p.m. with some flexibility required to meet client needs.

RESPONSIBILITIES

• Delivering detailed and complex Canadian Will, power of attorney, trust and estate administration services
• Assist with the preparation, drafting, and revision of legal documents, estate forms, correspondence and reporting letters independently with minimal supervision.
• Ensuring that estate documents and procedures are completed in a timely manner, including forwarding draft documents to the lawyer and clients for review
• Following up with clients for outstanding information, coordinating the flow of documents between clients and the office
• Scheduling client meetings; acting as witness to client documents; and communicating with the estate courts in connection with ongoing matters
• Review and organize client documents, scan documents, maintain databases of client contacts.
• Completing legal administrative tasks including overseeing file openings, billing, and document production
• Working proactively and initiating follow up actions to expedite the flow of work
• Day to day management of files including communications with clients, various levels within the office, and various levels of Court, as directed by lawyer
• Ensuring that the firm’s lawyers are at all times advised of client-related issues, which may come to your attention
• Managing correspondence, booking, and scheduling appointments
• Using technology and digital initiatives to enhance the client experience ie. Zoom
• Effectively using software such as Teams, Cosmolex, Word, Excel, Outlook and Estateably
• Reviewing your work for quality, accuracy, and relevance
• Staying abreast of changes in Will, power of attorney, trust and estate law, as well as related regulation and policy
• Ability to respond to everyday tasks with minimal supervision
• Ability to work collaboratively in a team environment
• Maintain a positive rapport with legal team, office staff, and clients
• Other general duties as required.

REQUIREMENTS

• Comprehensive knowledge of Ontario Will, power of attorney, trust and estate law as evidenced by at least three – five (3 – 5) years of relevant full-time work experience
• Law Clerk Diploma and/or University Degree considered an asset
• Superior knowledge of the Rules of Civil Procedure and willingness and ability to research and learn the Rules
• Analytical and problem-solving skills within a fast-paced environment
• Ability to locate and research information efficiently, to use it effectively, and to evaluate the quality of the information
• Excellent English verbal and written communication skills, including the ability to relate to people at all levels
• Excellent data analytic skills and reporting abilities
• Ability to effectively prioritize and organize tasks
• Ability to work both independently and as part of a team
• The ability to multi-task, proactively resolve any issues that arise, and work effectively under pressure in order to meet deadlines
• Demonstrated commitment to privacy and ethical conduct.

Malicki Sanchez offers an enjoyable working environment and a competitive salary commensurate with experience. Great opportunity to benefit from a large, established client base.

If you can confidently demonstrate that you meet the criteria above, please submit a detailed introduction letter along with your resume to [email protected]

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

Malicki Sanchez is committed to inclusiveness, equity, and accessibility.