
Junior Events Coordinator - Pharmaceutical London, England
Job description
21GRAMS, part of Real Chemistry, takes an innovative approach to advertising, and focusing on making healthcare more human. Not just in our work, but in the way we conduct business, approach client relationships, and treat each other. It’s a place where people subscribe to the adage, “Be good to each other, but hard on the work.” A place where people are not just in it for the paycheck, but to make a dent in the universe. Sound like you?
Real Chemistry is currently seeking a junior events coordinator to participate in end to end event management for cross-functional account teams. They will oversee and monitor faculty, and delegate management processes to include contracting, invitations, calendar management. The position offers a great opportunity for an individual with a passion for events to work with leading clients in the pharmaceutical, biotechnology, medical devices, and health IT fields.
- You are passionate about events, and seeking a role in a fast-paced industry
- You have a driven personality with excellent attention to detail
- End to end event management for cross-functional account teams in the running of client in-person and virtual projects
- Advise on processes, best practice, and delegate clear responsibilities to other team members for each event
- Oversee and monitor faculty and delegate management processes, to include contracting, invitations, calendar management
- Work with 3rd Party suppliers (i.e., production, travel and venue finding companies) as and when necessary
- Develop and maintain project timelines
- Travel to events when required for onsite management
- Ensure all finance processes are adhered to; event budgets, approval of 3rd party invoices against purchase orders and reconciling expenses
- Build sections of/review scopes of work to ensure all events and logistical elements have been considered and are scoped and included accurately
- Ensure accuracy on all third-party platforms
- Build relationships with key suppliers to enhance client experience
- Take personal accountability for maintaining high ethical standards and compliance
- Ensure all necessary training is complete to comply with regulations
- Identify and understand industry trends to enhance client service delivery
- Aware of/learn regulatory requirements and restrictions on venues, engagements, and hospitality in line with industry requirements
- 0 - 2 years' of experience in events, with a goal of eventually progressing to an Event Manager
- Keen Interest in event / congress management
- Experience of the pharmaceutical industry a plus, but not essential
- Understanding of budgeting and cost management, and ability to manage third party vendors, brief, liaise and manage costs
- Driven personality with excellent attention to detail, ability to work alone and within a team
- Proactive and reactive; thrives being part of a fast-paced environment
- Exceptional client services skills - Must be able to take and interrogate a brief and clear and concise written and oral communication skills
- Meticulous organisation and prioritisation skills, ability to juggle multiple projects/events in parallel
- Collaborative teamwork and stakeholder engagement style
- Ability to travel to onsite events internationally
