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Toronto School of Management (TSoM), is an innovative college offering a broad range of career-focused programs in Business Administration, Hospitality and Tourism and Accounting. Our mandate is to provide a comprehensive and balanced mix of programs and services that support the success of our students in work and life.

We are seeking an IT Project Coordinator to join our Enterprise Systems and Digital Transformation team. The successful candidate will be directly reporting to the Director, Technology Project Management and will be responsible for providing support in project/product intake, tracking, and coordination, as well as creating dashboards, reports, and project documentation.

• Assist in the intake process, including conducting initial assessments and triaging of projects and product enhancements to the appropriate teams.
• Coordinate project activities and timelines, ensuring that project deliverables are met on time and within budget.
• Collaborate with project/product managers and other team members to create project dashboards, reports, and project documentation.
• Maintain project dashboards, reports, and project documentation by updating project information and ensuring that information is up-to-date, and they accurately reflect project status.
• Provide ongoing support and guidance to team members on how to use JIRA and Confluence effectively.
• Participate in project meetings, drafting meeting minutes and keeping action logs and project plan up to date and organized.
• Review and track all invoices, following up with vendors and account payable teams where required to ensure the invoices are accurately paid.
• Develop and contribute to our project/product management process and procedures by identifying areas for improvement.

Education and Experience

• Bachelor's degree in computer science, Project Management or a related field
• 3+ years of experience working in IT project coordination, project management (planning, coordinating, and tracking projects)

Knowledge and Skills:

• Bachelor's degree in computer science, Project Management or a related field
• 3+ years of experience working in IT project coordination, project management (planning, coordinating, and tracking projects)
• Strong organizational and time-management skills
• Excellent communication skills, both written and verbal
• Strong problem-solving skills and ability to identify and resolve issues quickly and effectively.
• Ability to work independently and as part of a team in a fast-paced, dynamic environment.
• Experience with Microsoft Office, including MS Project and Visio
• Experience working with JIRA and Confluence
• Demonstrated knowledge and familiarity with Agile and traditional project management approaches, such as waterfall and Scrum.

Licenses and/or Professional Accreditation:

• PMP and/or Scrum certification would be considered an asset.
• ITIL foundation would be considered an asset.