it administrator Rugby, England
Job description
.Location: Rugby
Working Hours: 10 hours per day
Salary: DOE
Company Overview:
Joseph Gallagher is a leading construction company specialising in civil engineering, tunnelling, and utilities infrastructure projects. With a strong reputation for delivering high-quality services, we are seeking a dedicated and skilled Site Support Administrator to join our team in Rugby.
Job Summary:
As a Site Support Administrator, you will play a crucial role in providing administrative support to the Operation Manager, who oversees multiple sites. Your responsibilities will include assisting with various administrative tasks, maintaining accurate records, and ensuring the smooth operation of day-to-day activities.
Key Responsibilities:
- Provide comprehensive administrative support to the Operation Manager in managing multiple construction sites.
- Assist with the preparation and maintenance of site allocation sheets using data from timesheets, ensuring accurate and up-to-date information.
- Track and manage absence and holiday records for site personnel, maintaining accurate records and liaising with relevant stakeholders.
- Maintain training records and competencies for job roles on sites, ensuring compliance with company policies and industry standards.
- Act as the main point of contact for day-to-day queries and requests from the Operation Manager, providing timely and effective assistance.
- Utilise Excel and other software tools to analyse data, generate reports, and support decision-making processes.
- Collaborate with the wider administrative team to streamline processes and improve overall efficiency.
- Maintain strict confidentiality of sensitive information and comply with data protection regulations.
- Stay up to date with industry developments and be assisting with flow of information to the company HR and Payroll teams.
Qualifications and Skills:
- Previous experience in an administrative role, preferably within the construction or engineering industry.
- Strong proficiency in Microsoft Excel, with the ability to create and manipulate spreadsheets and generate reports.
- Excellent organisational skills and attention to detail, ensuring accurate record-keeping and efficient task management.
- Effective communication skills, both written and verbal, with the ability to liaise with stakeholders at various levels.
- Proactive problem-solving abilities and the capacity to work well under pressure, meeting deadlines and prioritising tasks effectively.
- Self-motivated and capable of working independently with minimal supervision.
- Familiarity with training and competency management systems would be advantageous.
- Knowledge of health and safety regulations within the construction industry is desirable.
Please note that this role does not require site visits, as it primarily involves providing administrative support from the Rugby office.
If you are a highly organised and detail-oriented individual with a passion for administrative excellence, we invite you to apply for the Site Support Administrator position at Joseph Gallagher. Join our team and contribute to the success of our construction projects by ensuring efficient operations and effective support to our Operation Manager.
Company Background
The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.
LIFE Culture
We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.
Disability Confident Committed
We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.
Reasonable Adjustments
We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at [email protected].
