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Job Number:

3233598

DESCRIPTION

Extensive verbal and written interaction with internal colleagues and external clients ensuring the building and maintenance of relationships, both domestically and internationally, within the team and across other business units
Diary management:
Exclusive control of business schedule
Maintain calendars, act as ‘gatekeeper’ for diary
Arrange internal and external meetings, video and phone calls – including all meeting venues, dial-in details, etc
Pro-actively ensure diaries do not have clashes and use initiative to find resolutions and workarounds
Travel & Expenses:
Proactively book and co-ordinate all travel including flights, hotels, visas, currency and ground transportation within the Firmwide Expense Policy
Ensure relevant agendas and itineraries are organised in advance
Process monthly expenses (American Express card, out-of-pocket expenses, invoices) in a timely manner, using Firm systems such as Concur
Ensure expenses are processed quickly and efficiently and are within policy
Proactively ensure expenses flow through internal checking system
Maintain in-house Client Relationship Management (CRM) system
Event management: Closing events, social/team events, etc.
Any other ad hoc tasks, e.g. ordering business cards, or projects

Provide phone cover and support to Bankers outside of designated team when other members of the buddy group are out of the office
Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays and sickness absence
Ensure handover notes are kept up-to-date for ease of coverage

QUALIFICATIONS

Highly organized and strong attention to detail
Ability to take ownership of all tasks; following up outstanding items without the need for chasing
Discreet, professional manner - maintain confidentiality on all aspects of workload
Good knowledge of Microsoft applications (Windows10), and in particular Outlook
Experience processing expenses online (e.g. on Concur)
Experience booking travel via an online booking tool
Experience working with CRM systems
Experience using Zoom
Experience working in Investment Banking (Corporate Finance, M&A Advisory) preferred

An experienced, confident, friendly, outgoing, people-oriented personality, able to liaise with clients and staff at all levels
Ability to remain calm under pressure and deal with last-minute changes effectively and efficiently
Ability to work in an extremely fast paced environment with constantly changing schedules
Excellent time/priority management skills & flexibility
Strong team player/buddy to other assistants in team
Articulate, effective communicator
Proactive ‘can do’ approach, ability to use own initiative and judgment