Investment Banking Division - FSG - Executive Assistant (London) London
Morgan Stanley
Full Time
London
47799 - 52863 GBP ANNUAL Today
Job description
Investment Banking Division - FSG - Executive Assistant (London)
Job Number:
3233598
POSTING DATE: Mar 17, 2023
PRIMARY LOCATION: Europe, Middle East, Africa-United Kingdom-United Kingdom-London
JOB: Investment Banking/Sales/Trading/Research
EMPLOYMENT TYPE: Full Time
JOB LEVEL: Executive Assistant
DESCRIPTION
This role requires a professional Assistant to provide a fast and efficient service to two senior bankers within FSG (Financial Sponsors Group), Investment Banking Division
About Morgan Stanley
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments, and individuals from more than 1,200 offices in 43 countries.
As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career – a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.
Investment Banking Divsion
Morgan Stanley is a worldwide leader in investment banking and is one of the top firms in mergers and acquisitions (M&A), underwriting of equity and equity-related transactions, corporate debt issuance, and high-yield debt financing. We are consistently recognized for our performance in both traditional and innovative financing techniques, helping a wide range of clients around the world to make and execute decisions about their business strategy and financial structure.
What will you be doing?
Secretarial/ Administrative
Extensive verbal and written interaction with internal colleagues and external clients ensuring the building and maintenance of relationships, both domestically and internationally, within the team and across other business units
Diary management:
Exclusive control of business schedule
Maintain calendars, act as ‘gatekeeper’ for diary
Arrange internal and external meetings, video and phone calls – including all meeting venues, dial-in details, etc
Pro-actively ensure diaries do not have clashes and use initiative to find resolutions and workarounds
Travel & Expenses:
Proactively book and co-ordinate all travel including flights, hotels, visas, currency and ground transportation within the Firmwide Expense Policy
Ensure relevant agendas and itineraries are organised in advance
Process monthly expenses (American Express card, out-of-pocket expenses, invoices) in a timely manner, using Firm systems such as Concur
Ensure expenses are processed quickly and efficiently and are within policy
Proactively ensure expenses flow through internal checking system
Maintain in-house Client Relationship Management (CRM) system
Event management: Closing events, social/team events, etc.
Any other ad hoc tasks, e.g. ordering business cards, or projects
Absence Cover (Buddy Team)
Provide phone cover and support to Bankers outside of designated team when other members of the buddy group are out of the office
Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays and sickness absence
Ensure handover notes are kept up-to-date for ease of coverage
QUALIFICATIONS
What we're looking for:
Highly organized and strong attention to detail
Ability to take ownership of all tasks; following up outstanding items without the need for chasing
Discreet, professional manner - maintain confidentiality on all aspects of workload
Good knowledge of Microsoft applications (Windows10), and in particular Outlook
Experience processing expenses online (e.g. on Concur)
Experience booking travel via an online booking tool
Experience working with CRM systems
Experience using Zoom
Experience working in Investment Banking (Corporate Finance, M&A Advisory) preferred
Full training on all Morgan Stanley systems and policies will be provided
Skills that will help you in the role:
An experienced, confident, friendly, outgoing, people-oriented personality, able to liaise with clients and staff at all levels
Ability to remain calm under pressure and deal with last-minute changes effectively and efficiently
Ability to work in an extremely fast paced environment with constantly changing schedules
Excellent time/priority management skills & flexibility
Strong team player/buddy to other assistants in team
Articulate, effective communicator
Proactive ‘can do’ approach, ability to use own initiative and judgment
Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.
Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.
