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Job description

Essential Duties and Responsibilities

The essential functions include, but are not limited to:

Accounts Payable

· Input vendor invoices, ensure proper authorization of invoices prior to payment, and process timely payment of invoices.

· Reconcile credit card accounts and ensure proper documentation of charges.

· Review expense reports and ensure proper authorization and documentation are included.

· Monitor A/P aging reports to ensure timeliness of vendor payments.

· Maintain vendor files.

· Respond to vendor inquiries.

· Prepare annual 1099 forms.

· Maintain petty cash fund.

· Manage software renewals and payments.

· Perform or assist in the daily, weekly and monthly tasks related to A/P.

Billing and Accounts Receivable

· Input all client-related expenses into billing and accounting software.

· Post time, prepare reports, and review time entry on a weekly and monthly schedule.

· Provide billing information to Office Managers and assist with the billing process.

· Prepare monthly A/R aging reports and customer account statements.

· Manage the collection process.

· Maintain client billing files.

· Handle client billing inquiries as appropriate.

· Intake client payments and record daily cash receipts. Prepare and distribute daily cash receipts reports.

· Perform or assist in the daily, weekly and monthly tasks related to Billing and A/R.

Payroll and Benefits

· Review employee time reports for accuracy.

· Prepare semi-monthly payroll for review.

· Ensure accurate processing of all payroll withholdings and benefits.

· Review payroll reports for accuracy.

· Assist in preparation of W-2 forms.

· Manage payroll vendor relationship.

· Assist with processing 401(k) documents.

· Maintain and distribute Chargeability tracking sheet and CHIP spreadsheets.

· Prepare bonus schedules and individual comp sheets.

General Accounting

· Provide back-up coverage to the Firm Accountant as needed.

· Prepare other reports as requested.

· Assist in preparation of annual tax filings.

· Reconcile bank accounts and maintain banking relationships.

· Prepare detailed information for surveys, insurance renewals, and other required documents.

· Maintain Practice Management database.

Client Work

· The Internal Accountant may assist clients with bookkeeping, quarterly payroll tax returns, 1099 form preparation, and other tasks.

As part of the B+Co Ops Team, the Internal Accountant will also collaborate with other team members and provide necessary support across the firm as needed.

Knowledge, Skills and Experience

· Experience with basic accounting procedures including A/R, A/P, G/L, P/R.

· Motivated self-starter with excellent interpersonal skills

· Strong oral and written communication skills

· Strong customer service focus, for both internal and external clients

· Ability to prioritize tasks, manage multiple projects and deadlines, exercise sound judgment and maintain confidentiality in handling sensitive information

· Must have strong skills in organization, planning and problem-solving. Must exhibit the ability to work independently and as part of a collaborative team.

· Must be organized and efficient with superior attention to detail

· Requires proven ability to manage projects and follow through

· Excellent computer skills including all MS Office applications. (Word, Excel, Outlook, Access, PowerPoint) and Adobe Acrobat required. Demonstrated high level of skill in advanced Excel is required.

Send your resume to the Director of Operations at [email protected]. Note that for security purposes we do NOT review resumes sent as attachments or via links; please paste your resume into the body of an email.

· Must be technology savvy, with a demonstrated ability to quickly learn new software.

Minimum Qualifications

· Bachelor’s degree in Accounting, Finance, Business, or related field required.

· Minimum 3 years of accounting experience in a professional services environment.

· Demonstrated experience with accounting software such as Sage/Peachtree or Quickbooks, and payroll systems (ADP, Paychex).

· Minimum of two years of experience in a similar role.

Job Type: Full-time

Pay: $31.25 per hour

Benefits:

• 401(k) 3% Match
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance
• Work from home

Experience level:

• 3 years

Physical setting:

• Office

Schedule:

• Monday to Friday

Supplemental pay types:

• Performance bonus

Ability to commute/relocate:

• Pleasanton, CA 94588: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Required)

Experience:

• GAAP: 3 years (Required)

License/Certification:

• CPA (Preferred)

Work Location: Hybrid remote in Pleasanton, CA 94588