Information Officer Nottingham, England
Job description
Ensure that the Trusts master structural floor plans on the CAD system are up to date. Produce CAD drawings of buildings on site and others as required from the original plans. Alter drawings to take account of structural alternations or additions eg., pipe work runs, cable runs or the location of fire protection systems etc. Supply copies of CAD drawings for all purposes as required and in connection with a wide variety of schemes.
Be responsible for ensuring the CAD/space management system databases holding information relating to all the rooms within the Trusts buildings are up to date as necessary due to alternations in the building stock, different data requirements etc. Record drawings from revenue and capital schemes. Supply reports on a regular basis as required. Work on a variety of Trust IT systems including but not exhaustive to Space Management software and AutoCAD LT.
Provide appropriate information from the MICAD system in a timely manner to meet the information needs of the Directorate. Support the information team in providing a full and comprehensive support service in the provision of appropriate MICAD and Property Systems carrying out training and competence testing of all end users to understand and use appropriate departmental information and space management systems. Support the information team in the compilation and maintenance of departmental protocols and user manuals for MICAD and Property Systems and establish data entry audit trail and where necessary, make recommendations for corrective action. Liaise with, advise and consult with directorate staff, Digital Services & external providers.
Participate in any development of Information Systems, assisting and undertaking special project work as required. Ensure information flows and information asset registers are updated and valid. Fault reporting/actioning as appropriate to identify and resolve a range of problems eg., software errors, data errors and reports. Undertake adhoc requests for analysis of data using various procedures (Pivot Tables, VBA, Macros etc) to provide information for benchmarking and key performance indicators.
To provide training, administrative, application, implementation and generation of reports for the Directorates Information/record systems and services to include (but non exhaustive), Crown T&A, CAFM, Bravo, DATIX, CASS and any manual record systems. To provide expert advice for all staff and managers on the above applications/systems. To ensure the CAFM system is updated record drawings from revenue and capital schemes. Act as the first point of contact for enquiries for end users.
To manage with the Property and Data Officer, requests for changes to the above systems in a timely and efficient manner. To generate and provide the information required for Annual SIRO Report and other statutory returns. To ensure the Directorates information flows and information asset registers are kept up to date and compliant with legislation and Trust Policies. To ensure the Directorates website is up to date and changes made when required.
Work flexibly as part of the wider information team as and when required ensuring information governance processes are in place and records retained/disposed of in line with relevant legislation/policy. Undertaking any other duties that may reasonably be required
