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Company Description

Job Description

Provide administrative support to Group Transformation Lead in innovation/automation which will include the following responsibilities:

• Support the implementation of category strategy in relation to goods and services, working closely with Team with key objectives to ensure contracts compliance, monitoring of workload allocation, reporting, performance and quality control plans to identify improvements
• Contracts administration including filing and maintaining contracts database
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, DocuSign, Ariba, etc., to produce correspondence, documents, presentations, meeting minutes, spreadsheets and databases;
• Assisting buyers in the procurement process, including evaluation of offers and completing forms for internal procedures
• Liaising with staff in other departments and with external contacts
• Systems to maintain and update websites and internal databases
• Organising and storing paperwork, documents and computer-based information
• Review and provide performance management information for project portfolios including contract terms and conditions, status of initiatives and accountabilities.
• Work with management to prioritise business and information needs
• Monitor and evaluate KPIs to identify areas for improvement, challenge status quo and recommend changes that will optimize levels of service and overall compliance to company procedures
• Oversee, measure and record the realisation of benefits achieved as the result of performance improvement initiatives
• Provide information to support the business planning process.
• Work seamlessly with other functions within the Procurement Operations Center team (POC) to manage the sourcing process; Supplier Intelligence, Procurement team and Planning.
• Work with suppliers to develop supplier markets
• Maintain regular contact with customers and other stakeholders
• This is a 1 year FTC (full time contract)

Qualifications

• 2:1 Degree
• Software skills such as Windows Operating System, MS Office (especially Outlook, Excel, Word and PowerPoint);
• Knowledge, judgment, resilience and courage to resolve conflicting priorities
• Commitment to service excellence and process improvement
• Strong business acumen with ability to evaluate, analyze and solve problems
• Ability to operate effectively in an environment with tight deadlines
• Excellent stakeholder and conflict management skills
• Ability to communicate effectively in a diverse and complex business environment
• Good written and verbal communication skills; ability to distil complex information in clear simple messages
• Language skills: English mandatory
• Excellent analytical skills with ability to write clear, concise management reports and presentations
• Strong customer focus committed to exceed expectations
• Willingness to travel and work in a multi-site/location environment