Human Resources Coordinator Remote
Job description
Avaliable Job Today The HR Coordinator is responsible for delivering efficient administrative support that facilitates the smooth running of the HR Department. The HR Coordinator must first and foremost be the guardian of administrative procedure, contributing ideas for continuous improvement. There will also be opportunity to be involved in HR projects and initiatives. The overall objective is to continually raise the profile of HR positively within the Company.
A key part of the role is being able to handle a fast moving, constantly changing environment with a smile! This role is central to maintaining a cohesive and positive working environment within the HR team, so being hands on and ready to help with whatever comes up is essential.
Requirements
- General day to day queries and first point of contact for all employee queries - management of the team shared inbox ( prioritising tasks for payroll and HR - sorting in addition to dealing with queries such as reference requests / PO's etc .)
- Responsible for checking passport/via documentation of new joiners to confirm eligibility to work in the UK, seeking advice from HRA's, BP's and SME's where necessary and maintaining Visa expiry date tracker to ensure employee UK working rights do not lapse.
- Issuing contracts of employment and new starter packs, ensuring roles are fully authorised and necessary details are completed; ensuring correct accompanying forms and documents are enclosed and returned.
- Obtain and ensure satisfactory reference checks are completed for all colleagues in line with company policy. Liaise with external provider to ensure relevant staff obtain DBS checks.
- Responsible for all HR administration - employment contracts, offer and pension letters, probation, staff changes and payroll amendments, and leaver processing
- En sure all monthly payroll processes are adhered to, establishing an efficient and transparent process that is understood by everyone in the HR department, and delivered in a timely and efficient manner to agreed SLAs and deadlines. Monthly payroll submission on TalentTree and on all payroll trackers.
- TalentTree upkeep and clean data - to ensure all payroll amendments are tracked in TalentTree accurately and in real time.
- Forms processes and adding codes to EMEA Hire System
- Understand the important of v isa , immigration and relocation processes and escalation routes. And the urgency of obtaining Right to Work checks on day one and being responsible for this
- Salary review letters, QPP letters i.e. changes to T&Cs
- Action and compliance around Audit, Sox and GDPR
- L&D Support and coordination of tasks ( w here Applicable)
- Keep personnel files up to date and all processes undertaken are SOX compliant.
- Good understanding of all HR policies, processes and systems
Data
- Responsible for the accurate inputting and maintenance of data resources and managing the HRIS
- Collate data quarterly for quarterly index reports to be shared with key stakeholders
- Monthly Corporate Social Responsibility reporting for Finance tea m
- Provide regular holiday and absence reporting
- Generate ad hoc report from our HRIS to support the HRBP and managers with business information
Other responsibilities may include (depending on capability and career):
- In conjunction with the HRA and HRBP, manage the maternity, paternity, shared parental leave and adoption leave process, ensuring this is compliant with relevant company policies and legislation . Responsible for the preparation of required monthly, quarterly and annual reporting, including ad hoc reports as required for various stakeholders within the Company.
- Maintenance and updating of HR related systems.
- Contribution to the generation of ideas and assist the wider HR team and Head of HR in the delivery of HR projects and initiatives across the Company.
Skills and Behaviours
- Entry level with a desire and passion to pursue a career in HR.
- Experience within an HR environment desirable.
- Excellent attention to detail
- Understands the importance of data integrity and accuracy.
- Ability to deal effectively with change and ambiguity.
- Confidence in building relationships with all levels of staff.
- Excellent written and oral communication skills.
- Driven to achieve results and takes accountability.
- Shows initiative and a 'can-do' attitude .
- Works collaboratively - recognises the value and responsibility of working in a team and seeks to maintain and build effective relationships both internally and externally.
- Deals constructively with frustration and pressure, maintaining a professional and positive manner.
- High level of proficiency in Microsoft Office suite of programs with intermediate to advanced level Excel skills.
Benefits
Remote first If you value the opportunity to work flexibly, you will love our remote-first hybrid workstyle
Pension Advisors – free access should you ever need advice about your pension.
IT Equipment Purchase Scheme – a staff loan to purchase a new computer, laptop, or piece of hardware etc
Birthday Leave – after one year’s service with the company you will be eligible to take your birthday off, it is a free day and will not be deducted from your holiday entitlement.
Electric Car Scheme – Our Electric Car Scheme is managed through a salary sacrifice arrangement, with huge savings available on pure electric vehicles given ‘Benefit in Kind’ is just 2% between April 2022 and April 2025, so significant tax and NI savings available.
Personal Development Days – you get two of these per year and you can decide how you would like to grow, and these can be for personal or professional development.
Wellness Platform – a wellness programme that offers an array of mental health and wellness tools and resources, as well as rewards and savings with 250+ retailers and attractions.
Healthcare Cash Plan – where you can claim cashback on the cost of a variety of medical services, such as dental, optical, health screenings and wellbeing treatments.
Discounted Private Medical & Dental – medical services are included in the Healthcare Cash Plan; however, we do have a separate private medical scheme with BUPA which offers additional medical benefits.
Group Income Protection – covering 75% of your salary for up to 2 years.
Group Life Insurance – covering 3x your annual basic salary in the event of death.
4 Day Working Week - Employees should be able to enjoy a work life balance, so we are closed every single Monday, so you can bring your best self to work each week.
Job Types: Full-time, Permanent
Salary: £35,000.00-£45,000.00 per year
Benefits:
- Additional leave
- Casual dress
- Company car
- Company events
- Company pension
- Employee mentoring programme
- Employee stock purchase plan
- Enhanced maternity leave
- Enhanced paternity leave
- Financial planning services
- Flexitime
- Gym membership
- Life insurance
- Private dental insurance
- Private medical insurance
- Referral programme
- Sick pay
- Wellness programme
- Work from home
Schedule:
- Flexitime
Work Location: Remote
