Human Resources Assistant Nottingham, England
Job description
Nottingham High School is an independent co-educational day school with approximately 1200 pupils aged between 4 and 18. This role of Human Resources Assistant is a key role within our Human Resources team which sits within the wider Support function.
This is an office based role working within the school and it is a whole year, full-time position.
Primary Purpose:
To undertake a range of HR administrative duties to support the wider HR and compliance team to deliver a consistent, high quality, integrated and seamless service.
Principal Objectives:
General HR administration
- Provide initial HR support to the School being the first point of contact for any queries from staff.
- To liaise with the Head of HR on all HR matters and for guidance/support.
- Record and action all staff absence (e.g. sickness and special leave) in accordance with procedures.
- Maintain and update relevant HR information systems with employee information including new starters, contract and salary changes, leavers and ensure it is accurate.
- To administer and monitor the probationary period for all support staff and action accordingly.
- Minute HR meetings e.g. disciplinary, grievance, flexible working requests.
- Responsible for the end to end administration process for leavers including Exit Interviews and reporting.
Recruitment
- To liaise with Head of HR regarding the recruitment process including preparing job descriptions, person specifications, information packs and adverts.
- Placing job adverts on recruitment platforms and preparing application paperwork for shortlisting.
- Contact shortlisted candidates, carry our appropriate vetting processes at appropriate times in accordance with the agreed School Recruitment Process.
- In liaison with the recruiting manager, prepare interview schedule and all administrative duties relating to the recruitment interview process.
- Prepare appropriate contract amendment paperwork for internal candidates promoted or moved to a new role.
- Ensure all safer recruitment administration are completed in line with best practice.
- Ensure all appropriate safeguarding checks (as per Keeping Children Safe in Education) are carried out on volunteers, students, agency staff and are entered on SCR.
Compliance
- Contribute to the maintenance of the Single Central Register (SCR) for the School ensuring that it is up to date and accurate at all times.
- Work with the Compliance Officer when incorporating new regulations and guidance in relation to HR processes.
- Support the Compliance Officer in the delivery of compliance processes when additional support is needed.
- Cover for the Compliance Officer when they are absent, carrying out pre agreed or time critical tasks.
General
- Carry out any other task or duties deemed reasonable by the line manager.
PERSON SPECIFICATION
Qualifications
Essential
- Business Administration Level 3 or equivalent experience
Desirable
- CIPD HR Level 3
Experience
Essential
- Administrative work in a fast-paced, high volume environment
Desirable
- A working knowledge of the administration supporting HR policies and procedures
- Previous experience within a HR environment
Skills and Knowledge
Essential
- Competent user of MS Office products
- Working knowledge of current employment legislation
Desirable
- Knowledge of the Independent School Standards Regulations
Competencies and Personal Attributes
Essential
- Self-motivated
- Able to compose letters and contracts following precedents
- Excellent written and verbal communication
- Strong attention to detail and able to interpret a variety of documents, guidance and legislation
- Calm under pressure
- Able to prioritise own work to meet the team’s requirements
- Personable and able to communicate with junior staff and senior management alike
- Highly analytical
- Highly organised and able to co-ordinate other people to meet a team objective on time
- Willing to learn and undertake training in order to develop the role
Essential Requirements are those without which a candidate would not be able to do the job. Applicants that fail to demonstrate where required that they can fulfil ALL of the essential requirements will not be shortlisted. Desirable Requirements are those which would be useful for the post-holder to possess and will be considered when more than one applicant meets the essential requirements.
Nottingham High School is committed to safeguarding and promoting the welfare of children and young people and any appointment will be subject to an Enhanced DBS disclosure as well as any other pre-employment checks. In addition, Nottingham High School does not hold a sponsor licence and does not have current plans to obtain one. Applicants must be aware of their individual responsibility to provide the necessary documents to confirm the right to work in the UK as a part of our pre-employment checks.
Job Types: Full-time, Permanent
Salary: £25,000.00-£27,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Discounted or free food
- Life insurance
- On-site parking
- Private medical insurance
- Sick pay
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Nottingham: reliably commute or plan to relocate before starting work (required)
Experience:
- Human resources: 1 year (preferred)
Licence/Certification:
- CIPD (preferred)
Work Location: In person
Application deadline: 09/05/2023
