Human Resources Administrator Edinburgh, Scotland
Job description
Hours: 24 hrs, spread equally over 5 days Mo-Fri between 09:00 – 17:00
Salary: £25,500 per annum, based on a 35-hour work week or pro rata for working fewer than 35 hours
OVERALL PURPOSES OF JOB
Within this role you will be responsible for providing a comprehensive HR service and administrative support within Rowan Alba, maintaining appropriate records, and ensuring all appropriate facilities are in place. You will be responsible for all aspects of updating and maintaining all HR & Payroll records as well as being a point of contact for all staff and volunteers on HR & Payroll matters.
Main Duties and Responsibilities:
Core Purpose of Job:
- Provide a professional and friendly first point of contact for all employees and volunteers contacting Rowan Alba’s Human Resource Department on HR and Payroll matters;
- Supported by the HR Dept; you will liaise accordingly with the HR dept and provide administrative support to employees and line managers on a range of people related matters, including performance, absence, conduct, disciplinary and redundancy;
- Maintain accurate employment and volunteer records on multiple platforms, such as SharePoint and BreatheHR, ensuring compliance with GDPR Requirements;
- Run reports and collate information as required from the BreatheHR system, providing administrative support to Senior Management Team;
- Produce all letters for employees in relation to their employment journey with Rowan Alba as well as volunteers and upload to their BreatheHR account as required;
- Prepare HR documents for staff and volunteers, such as job descriptions, new start packs, contract amendments, leaver forms, etc.;
- Plan, organise and complete all recruitment activity within Rowan Alba, including but not limited to drafting and placing job adverts, sifting and candidate liaison, facilitating the selection process, right to work checks and references;
- Support the on-boarding and induction procedures, quarterly Rowan Alba general induction presentation to new staff, ensuring that all new employee have all the information and system access required to be successful in their role;
- Ensure that all contractual changes and leavers (staff and volunteers) are notified and processed accordingly, and appropriate systems and databases updated, working closely with the Business Manager for the purpose of IT and organisational structure, etc.;
- Undertake general administrative duties accurately and efficiently;
- Prepare and submit monthly HR payroll information, such as new starts, leavers, contract amendments (pay/transfer amendments);
- Advise all teams and departments of any changes including staffing, funding, promotions, change of roles, etc., where appropriate;
- Maintain staff directory, HR manuals, DSE assessment paperwork, car insurance, etc. distributing when required;
- Implementing and following GDPR requirements (including data retention) on HR administration; - Working with Senior Management Team on ad hoc projects or work as required;
- To ensure effective communication in line with the company culture both internally and externally;
- Payroll processing start to completion, including P60s and P11D and management of PAYE, including deductions, verifications returns and tax code submissions and updates, ensuring accurate completion of monthly payroll;
- Processing of pension contributions and liaison with Pension Provider as required;
- Implementing and following GDPR requirements (including data retention) on financial and account administration;
- Liaising with external payroll provider as and when required.
PERSON SPECIFICATION
Experience:
Essential:
- Demonstratable experience of providing an HR administration support service.
- A proven track record of administrative experience.
- Experience working within a busy office requirement.
Desirable:
- Experience of working in the voluntary sector and of service delivery.
Knowledge and Understanding:
Essential:
- Demonstrable knowledge of a range of software packages including Microsoft packages.
- Demonstratable knowledge on GDPR requirements (including data retention) and how to implement & follow them in HR and Finance.
Desirable:
- Knowledge of UK Employment Law, HR Trends and Practices.
- Experience working with HR systems such as BreatheHR.
Skills, Education, Qualifications:
Essential:
- Strong interpersonal, written and oral communication skills.
- Excellent organisational and time management skills.
- Excellent IT skills.
Desirable:
- CIPD Level 3.
Other Essential Requirements:
- Highly Organised and Methodical;
- Non-judgemental & accepting;
- Excellent communication skills and a confidence in explaining HR matters and dealing with a range of people;
- Ability to deal with multiple priorities and a fast-changing environment, as the remit of the role is wide and varied;
- Excellent time management and organisational ability, to manage different payroll and HR duties, including the ability to prioritise tasks to meet deadlines;
- Good attention to detail, and the ability to produce work with a high level of accuracy, and ability to spot errors;
- Dynamic and engages well with people;
- Ability to plan and manage work effectively and deal with competing priorities;
- Ability to work as part of a team and on own initiative;
- Ability to liaise well;
- Incorporate equalities issues within your work;
- A positive thinker and creative problem solver;
- The ability to listen to and understand requirements as well as share ideas.
In Return We Offer:
- A competitive salary of £25,500 per annum, based on a 35-hour work week or pro rata for working fewer than 35 hours;
- Hours: 24 hrs, spread equally over 5 days Mo-Fri between 09:00 – 17:00;
- Pension contributions - 5% employee contribution & 3% employer contribution;
- Holidays – 28 days (flexible) plus 4 (25/26th December, 1/2nd January); pro rata, based on 35 hours per week;
- Location – based in our Head Office at Fountainbridge in Edinburgh with working from home when possible.
If you feel this role is for you then get in touch via Indeed with your CV and Covering Letter telling us in 300- 500 words: What makes your experience and skills suitable? Please note that if no covering letter is received with your application, then it will not be progressed.
Job Types: Part-time, Permanent
Part-time hours: 24 per week
Salary: £25,500.00 per year
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Edinburgh, EH3 9QA
