Find More Than 10K+
United Kingdom Jobs

The HR and Admin Officer is directly responsible for the employee life cycle management of all employees. In addition he/she will lead the administrative function for the Secretary-General.

The HR & Admin Officer is a pivotal role within the Muslim Council of Britain team.

Key Responsibilities

• Recruitment
• Carry out all the administrative tasks in the recruitment process of staff and volunteers
• Ensure that the HR service undertakes all necessary employment checks including right to work, qualification, references etc
• Onboarding & Induction
• Administer the process for new employees and workers, for example; prepare contracts, offer letters and process all pre-employment checks
• Ensure employment practice is legally compliant and fair
• Conduct induction meetings with new employees and workers and liaise with Line Manager’s and Mentors to ensure they are aware of their responsibility in the induction process.
• Administer the probation period process ensuring Managers know when review meetings need to take place.
• Champion a high performance culture and teamwork, providing tools and guidance to support effective working relationships.
• Appraisals & Staff Development
• Assist with the organisation’s annual appraisal cycle, record completed appraisals and training needs.
• Oversee see training requirements for all staff and team members
• Take responsibility for professional development following the Personal Development Action Plan process and help all staff and volunteers
• Advice & Guidance
• Provide day to day advice to Line Managers and Employees on general HR related queries, requests and organisation’s Policies and Procedures, escalating more complex issues to the Secretary General.
• Assist in formal meetings, such as disciplinary action against members of staff and grievances, undertaking such tasks as may be required.
• Lead the Performance Management Process in the organisation and monitor its effectiveness. Use it to help deliver effective talent management and succession planning to support a high performance culture.
• Leaver Administration
• Ensure resignations are acknowledged in a timely manner, the Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee’s terms and conditions. \
• Ensure exit interviews are conducted for all staff either face to face or online.
• Respond to reference requests for current or former members of staff
• Ensure electronic and paper-based personnel files are maintained and filing/archiving is completed in a timely manner
• Secretary General’s Administration Office
• Carry out general administration tasks for the Secretary General
• Monitor email inbox and respond where required
• Other responsibilities
• Ensure the organisation’s remuneration structure (including pensions and other benefits) is fit for purpose and operates efficiently
• Maintain up to date knowledge of employment law to ensure the MCB is compliant in its policies and practices.
• Keep abreast of developments, changes in trends and patterns and new techniques to ensure best practice in HR is followed.
• Devise processes to effectively evaluate activities to inform future planning.
• Keep abreast of practices and developments that support effective People Management.

Person Specification

You will have:

• 3-5 years experience in HR & Administration
• Excellent communication skills
• Confident and engaging
• Proficiency in Word, PowerPoint, Excel and Outlook
• Higher education qualification or equivalent professional experience is essential
• Excellent communication: communicates with clarity and confidence at all levels; adapts style and content to the needs of the audience.
• Delivering results: remains calm, effective and positive even when under pressure; takes ownership for delivering outcomes.
• Initiative and problem solving: identifies problems, provides / facilitates the creation of options and recommendations and uses initiative to find solutions
• Excellent organisational skills with an ability to multi-task, think proactively and prioritise work
• Excellent inter-personal and analytical skills
• Demonstrable IT skills in Microsoft Word, Excel, PowerPoint, Outlook and Database software (strong excel skills are essential in this role).

Desirable

• A career in a non-profit organisation would be desirable
• Understanding of key issues surrounding the various Muslim communities across the UK from a variety of traditions and ethnic backgrounds

Salary & Benefits

We offer a competitive hourly rate depending on experience.

Benefits

The team are currently all working remotely from home, with minimal expectations on colleagues to be in the office (at least once a month but this could be more frequent depending on requirements).

You will be able to design a working pattern that suits you, your family, the needs of the job and the team, however you will need to consider that the majority of the staff remain based in London, and as a result, some travel into central London will be required in order to build and maintain those crucial relationships.

It’s a really exciting time to be involved with an ambitious and growing organisation that’s committed to bringing the Muslim community together to create real social change.

Apply via our recruitment portal.