HR/Payroll Co-Ordinator London, England
Job description
Our well established law firm are looking for a HR/Payroll Co-Ordinator Legal form experience/knowledge is essential as this is an admin heavy role and the ideal candidate will be familiar with the legal environment, SRA, terminology etc. You will sit in a small on-site team of 4 - this role, post, reception and archiving.
Skills, knowledge and experience/person specification:
- Minimum 2 years practical HR experience, ideally gained in a legal environment
- Strong administration, IT/secretarial and numeracy skills
- High standard of spoken and written English, clear communicator
- Excellent organisation and time management
- Team player with good interpersonal skills and a positive outlook
- Discrete, reliable, flexible and adaptable
- Able to prioritise workload
- Confident working alone
- Resilient, practical & resourceful
This role is office-based (London office, Holborn), with the possibility of some flexibility and limited or ad hoc hybrid working. However it is important that this person is mostly office-based, as this is a ‘stand-alone’ role, working alongside the London business support team of 3 people (receptionist, post, archiving). Head of HR works fully remotely, with occasional office visits.
The position is largely administrative, with an emphasis on payroll administration and HR administrative support for Head of HR.
Core office hours are 9.30am to 5.30pm, with a hour for lunch, but there is flexibility around this.
Key Areas of Responsibility:
Payroll
- Managing payroll administration: collating information and producing monthly payroll reports for submission to Managing Partner, Head of HR, Accounts Manager and payroll bureau. Checking draft payslips and dealing with payroll queries.
Pensions
- Pension administration, liaising with Payroll/pension provider as required.
Recruitment Paperwork
- Responsibility for all post-offer recruitment and induction administration, to include offer letters & draft contracts, HR information gathering, references, DBS checks, etc.
Practising Certificate Renewal Process
- Ensuring timely annual renewal of Practising Certificates. Managing the process and assisting Managing Partner with any issues.
Trainees
- Dealing with administration for serving trainees, including SRA registration, trainee supervision (liaising with supervisors), seat moves, trainee diaries, review meetings, potential qualification discussions, etc. Assisting with the qualification process.
Reception /General Office/Post Room
- Assisting Head of HR to supervise the reception & Post Room/Archiving teams, ensuring excellent service at all times.
CPD/Training
- Managing CPD records. Organising on-site training, booking external training and other training-related tasks, as required.
Other HR
- Dealing with the new starter process, including DBS checks, IT set up, references, induction programme and training. Overseeing the induction process, dealing with induction admin and assisting Head of HR with induction as required, for both London & Brighton offices
- Ensuring HR electronic record & documentation is accurate & up to date & overseeing HR file audits.
- PDR (appraisal) administration.
- Managing and monitoring maternity issues, including calendar dates, information, to ensure compliance with legislation.
- Liaising with the Managing Partner about legal resources/subscriptions such as ‘Lexis Nexis’ and Thomson Reuters.
- Occasional cover for Post and Reception team members during holiday periods or sickness absence.
- Any other tasks as may be requested by the Partners or by the Head of HR
