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Job description

HR & Office Assistant

Full and Part-time hours considered

No Agents please

The JG Travel Group is one of the UK’s leading tour operators of group travel offering exciting and diverse value for money tours, ranging from short breaks, classic seaside resort holidays, heritage tours, London theatre breaks, Sporting, Family and Tribute breaks, and European holidays, including Cruises, through a number of distinct brands.

We are looking for an experienced and highly organised HR & Office Assistant to help ensure our modern and spacious office is safe, maintained and managed efficiently, in addition to assisting in HR administration. The main duties for this busy and varied role will include the following:

· Responsible for organising the building’s maintenance including cleaning, contractors, etc.

· Work with external suppliers to ensure all communal and office areas are in safe working order and adheres to any associated regulation or policy;

· Co-ordinate the cleaning process to ensure the office is fit for purpose;

· Administer Cycle to Work scheme ensuring compliance at times;

· Co-ordinate office stationery and regularly stock-take to ensure the office can run efficiently at all times; ensure stock cupboards are organised efficiently;

· Responsible for the daily postal deliveries and associated distribution to the relevant department;

· Carry out any administration associated with the pension auto-enrolment administration process;

· Maintain employees’ personnel files and HR Sage to ensure accuracy and consistency at all times;

· Administer the holiday process and provide monthly reports to Managers;

· Administer the production of employee documentation, including offer/ job change letters, contract of employment preparation, probationary reviews, leaver letters etc, based on information provided by the Chief Customer & People Officer;

· Provide assistance on HR project work to the HR & Payroll Officer;

· Working with the HR & Payroll Officer, implement the Fire, Health and Safety Policy on a day to day basis, ensuring adherence to the Policy along with current and updated legislation and carrying out risk assessments on behalf of the Chief Customer & People Officer;

· Work with the HR & Payroll Officer to ensure the building is safe and conducive to a happy and friendly working environment, and make sure the appropriate facilities are in place to ensure the welfare of our staff;

· Co-ordinate the car parking rota;

· Ensure the Boardroom and meeting rooms are managed effectively;

· First line reception contact for visitors;

· Ensure all office servicing is up to date and in accordance with regulatory guidelines including Air Conditioning, Heating, Water Cooler, Water boilers, Fire Extinguishers etc.

· Any other ad-hoc administrative work that may arise including ad-hoc support to the Director team.

This is a busy and varied role, so will suit someone who is used to juggling multiple tasks and is tenacious in getting things done. Previous office/ building administration experience is essential; health and safety or HR administration experience is desirable. A strong communicator with first class people skills along with solid MS Office skills, this is an exciting role for someone eager to learn and develop within a growing company. If you feel you have the relevant experience and attributes for this role, please send your CV and letter of application to Helen Moylan/ Chief Customer & People Officer by clicking Apply Now!

Job Types: Full-time, Part-time, Permanent

Benefits:

• Casual dress
• Company events
• Company pension
• Employee discount

Schedule:

• Monday to Friday

Work Location: In person