hr manager London, England
Job description
HR Officer - Job Description
Payscale: HAY 7, points 14 to 25 (£28,551 to £34,741 FTE)
Hours: 52 Weeks
Line Managed by: HR and Operations Director
The HR Officer is an integral member of the Operations team, providing day to day confidential and
professional HR support and Administration to the staff and school leadership team.
The core aspects of the role centre around:
- Leading staff selection and recruitment processes
- Onboarding of new staff
- Monitoring staff attendance
- Maintaining employee records
- Supporting with the upkeep of the single central record
- Day to day HR support, advice and guidance for school staff
- HR data management
- Reporting, compliance and general HR administration
- Supporting the continual development of HR processes and communications
Key Responsibilities
Operations team member:
- To be a positive, enthusiastic member of the school operations team supporting the drive to
- To actively promote the safety and welfare of our children and young people
- Be flexible within the broad remit of the post.
- To attend school events as required
- To assist in school emergencies as required, including locating relevant staff, contacting
- To attend relevant meetings and training sessions,
- To be responsible for own self-development and keeping abreast of relevant information to
- To keep abreast of improvements and changes in fields relevant to role and communicate to
staff as required
Staff recruitment:
- To lead on the organisation and communications process around staff recruitment
- To advertise and circulate staff vacancies
- To research and develop a network of advertising opportunities particularly around
improving the reach to diverse communities
- To maintain the school website and external advertising spaces in relation to school
- To be the main point of contact and communications for applications to school staff posts
- To lead on timelines and organisation for advertising, shortlisting and interviewing processes
- Maintaining up to date recruitment documentation and the recruitment oversight sheet
- Organising schedules for interview processes, including inviting and informing candidates.
- Overseeing all aspects of recruitment interviews and task including ensuring relevant staff
- Acting as the recruitment lead on the day of interviews.
- Monitoring, storing and disposing of documentation related to recruitment including
- Ensuring that Safer recruitment processes are followed at all times
- To ensure effective communication around recruitment to the Headteacher and HR Director
Staff records and administration:
- To have full oversight of, and complete, onboarding of all new staff, including all checks,
- To support the HR director in design and delivering an effective induction process for all new
- To support the HR Director in implementing all Trust and school policies relating to Human
- To monitor staff attendance including identification of triggers and occupational health
- Maintaining employee records including legal requirements and ensuring staff files up to
- Maintaining the Single Central Record and ensuring it meets all statutory and legal
- To maintain HR databases, staff files and organisation of the HR google drive.
- To complete any appropriate HR administration tasks as directed by the HR Director and
Headteacher
HR Support: To act as the day to day face of HR to school staff including arranging 1 to 1 appointments,
- To act as the key link in signposting staff to relevant services and support in relation to
- To inform the HR Director of staff queries, concern and opportunities in order to maintain
- To stay up to date on the latest guidance and information in order to support staff
- To be responsible for Maternity and Paternity leave administration
- To support the Headteacher and HR DIrector in organising staff 1 to 1 meetings including
- To support the HR Director in developing and implementing an effective staff retention
- To ensure compliance with Trust’s data protection rules and procedures
- To support the HR Director and Headteacher in reviewing and revising HR processes and
methods to ensure equality, diversity and inclusion is embedded in the school’s approach.
General
- To actively promote the safety and welfare of our children and young people
- Be flexible within the broad remit of the post.
- To ensure that all staff in the reception team are appropriately engaged and proactive on a
- To attend school events as required
- To lead on assisting in school emergencies as required, including locating relevant staff,
- To attend relevant meetings and training sessions,
- To be responsible for own self-development and keeping abreast of relevant information to
- To keep abreast of improvements and changes in fields relevant to role and communicate to
- To work with Trust central team and other schools in the Trust network, to establish good
practice throughout the network
This job description is not an exhaustive list and you will be expected to carry out any other
reasonable tasks as directed by the Headteacher.
Person Specification
Qualifications Good general standard of education with qualifications to at least GCSE level with 5 A-Cs including
maths and English
- A Level or equivalent standard (Desirable)
- HR Qualifications (Desirable)
- Experience of working in a school environment (desirable)
- Knowledge or understanding of secondary school procedures and policies
- Understanding of HR Systems and Procedures
- Knowledge of a school’s management information system
- Knowledge of Recruitment process and organistaion
- Knowledge of working with Websites and External advertising groups
- High level of IT skills and willingness to learn new systems (Google, Intermediate Word, Excel,
Microsoft Outlook, Powerpoint,)
- Outstanding written and oral communication skills
- Good communication and interpersonal skills when working with staff
- High level of personal organisation, and the ability to work without close supervision
- Calm, confident attitude
- Positive role model
- Ability to adapt quickly to different situations
- High level of accuracy and attention to detail
- Ability to work in a team and individually
- Experience of dealing with confidential issues
Professional Behaviours Genuine passion and a belief in the potential of every child, whatever their background or personal
characteristics, and a clear understanding that all roles in the school, are focused on student
achievement.
- Effective communication style that encourages participation, innovation and develops
- The ability to work in close harmony with the, senior leadership team and staff
- Excellent listening skills
- Passion, energy, resilience, and optimism to support school staff through day-to-day challenges
- The ability to take personal responsibility, a readiness to reflect and self-evaluate and the ability to
- The ability to delegate appropriately and manage personal workload
- Confidence, self-motivation and the ability to be decisive
- High levels of honesty and integrity, with a commitment to Equality, Diversity and Inclusion
- A professional outlook, detail oriented and able to multitask and meet deadlines
- Calm and professional under pressure
- Understanding of the importance of confidentiality and discretion
- Flexible attitude towards work and demonstrates sound judgement
- Willingness to participate in Continuous Professional Development
Other
- The right to work in the UK
The Charter Schools Educational Trust is committed to safeguarding the welfare of all children and
young people and expects all its staff to share this commitment.
The Charter Schools Educational Trust is committed to equality and diversity, and to being a family
where everyone can be themselves. We are committed to continuous improvement in how
representative we are of our local communities, including gender, ethnicity, religion, age, and all
other aspects of diversity.
We offer family friendly, flexible working arrangements, and staff networks to provide a supportive
environment in the workplace where members can receive peer to peer support.
