HR General Administrator Livingston, Scotland
Job description
About us
Click Netherfield is a successful museum showcase manufacturer with over fifty years’ international experience. We are responsible for the design, manufacture and installation of bespoke, high specification glass showcases that protect and display the artefacts that society holds most precious.
Our client base is international and our reputation for delivering complicated and precision engineered products is world renowned. From the innovative design, development and project management stages through to the manufacturing, installation and ongoing maintenance.
We are looking for an enthusiastic, self-motivated HR General Administrator to work within our small team in Livingston. Experience working in a manufacturing environment preferred but not essential.
You must have a keen eye for accuracy and take pride in completing your work to a high standard.
Our work environment includes:
- Flexible working hours
- Canteen food available
- Work-from-home days
- Social events
Hours: Flexible working 12-16 hours per week over 3-4 days to be agreed
Salary: Pro Rata hours based on FTE £ 23,000 to £ 25,500 depending experience.
Responsible for: HR and Administrative support within Finance department.
Key Objectives:
Ensure administrative support for Human Resources runs efficiently and supports our employees and the company.
Exceptional coordinator who can work on multiple projects at once, including recruitment, onboarding of new employees and working closely with Directors, Managers and external HR Consultant.
Duties & Responsibilities:
Maintain accurate database of sensitive and confidential information:
- New starter processing
- Updating employee information
- Processing Holiday requests and sickness records
- Support Management Team with monitoring absence levels (track self-certificates/medical sick notes)
Familiar with of human resources and employment law.
Strong organisational skills are essential.
Offering Management Team with recruitment assistance throughout the process, including managing and vetting application forms, preparing interview packs and Right to Work scheme.
Competently complete a large variety of administrative tasks with excellent computer skills.
Responsible for annual updates to staff handbook with external HR Consultant and knowledge of employee benefits and welfare the company offers.
Answering employee inquiries.
Support Payroll Administrator with any monthly payroll changes.
Organising meetings and taking minutes as required.
Maintenance and update of training database.
Working effective as a team player or taking initiative to work individually.
Support office administration (occasional stationery orders, petty cash reconciliations, printer readings, travel arrangements)
Supportive in nature with various general admin and finance tasks.
Qualifications & Skills
Excellent communicator and familiar with medium size employer (up to 100 employees).
Collaborative and supportive with good listening skills.
Enthusiastic, self-motivated and willing to learn.
Minimum 5 years practical HR and/or administration experience.
Keen eye for accuracy in completing work on time to a high standard
Systems experience
Sage HR or similar HR database systems essential.
Intranet / Sharepoint experience preferred but not essential (training provided).
Microsoft Office (strong Excel skills, and proficient in Outlook, Word, Powerpoint, Teams).
Paperless office with electronic document storage within Sage HR database
Job Types: Part-time, Permanent
Part-time hours: 16 per week
Salary: £23,000.00-£25,500.00 per year
Benefits:
- Bereavement leave
- Canteen
- Company events
- Company pension
- Cycle to work scheme
- Flexitime
- Life insurance
- Profit sharing
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Livingston: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative: 5 years (preferred)
Work Location: In person
Application deadline: 05/05/2023
