HR Executive Assistant London, England
Job description
About this role
Job Description
BlackRock is sourcing for a dynamic and enthusiastic Administrative Business Partner who functions in an efficient, detail-oriented, delivery-focused, independent and proactive manner. The ideal candidate is a seasoned professional who has deep experience supporting senior management with global responsibilities in a fast-paced global financial services firm. The candidate should be a team player, extremely motivated, resourceful, organized, communicative, and able to leverage the managers' time by completing tasks independently with strong attention to detail.
Responsibilities:
Primary administrative support to the EMEA Head of Human Resources and the Global Head of Investments Business Partner.
Responsible for managing their schedules, anticipate and prepare some of the necessary background materials, directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, prioritise the requests for their time and ensure managers arrive to meetings punctually.
Handle a broad range of duties from day to day operational activities to scheduling meetings and correspondence with Executive management and their assistants.
Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements.
Handle all travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.
Process and track expense reports and reimbursements.
Provide a limited amount of time on general administrative support to the Human Resources function in EMEA in particular the London based team.
Performing ad hoc projects as needed.
Become familiar with BlackRock Policies and Procedures and implement them in daily tasks.
Qualifications and Skills:
Excellent phone manner, multitasking, attention to detail and time management skills are a must
Minimum five years of corporate administrative experience in roles that interfaced with external clients and executive management.
Must have superior skills in MS Word, Excel, Outlook and proficiency knowledge in PowerPoint
Experience and proficiency working with automated expense tracking, online travel etc.
Ability to perform in a fast paced environment and interact well with senior management under highly demanding conditions
Strong analytical, interpersonal and communication skills
Excellent organizational skills; detail oriented
Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
High energy level
Self-starter with the ability to work independently and with minimal guidance; escalate issues as appropriate
Ability to work independently, as well as part of a collaborative team, and assume additional responsibilities as required
Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 3 days in the office each week, with the flexibility to work from home up to 2 days a week; some business groups may require more time in the office due to their roles and responsibilities. Beginning in September, all employees will shift to at least 4 days in the office per week, with the flexibility to work from home 1 day a week. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.
