hr coordinator

hr coordinator London, England

Walt Disney Company
Full Time London, England 43062 - 25456 GBP ANNUAL Today
Job description

HR Team Coordinator

Apply Later

Job ID
10053565
Location
London, United Kingdom
Business
Disney Media & Entertainment Distribution
Date posted
Jul. 21, 2023

Job Summary:

Overall Purpose of the Role

  • Provide full administrative support to two EMEA executives – Director Rewards WFP DE&I EMEA &

Director Talent Acquisition EMEA, maintaining a high professional standard of communication with

all internal and external contacts.

  • Support the DE&I and Benefits & Wellbeing teams and act as central administrative point of

contact, as needed.

  • Support Director Rewards WFP DE&I EMEA with administration and coordination across sub teams

Areas of Responsibility

The Team Coordinator will be responsible, on behalf of the senior executives, for the following:

  • Diary Management: actively manage and implement effective day-to-day diary organisation; ensure scheduling of timely updates and weekly briefings; communicate and liaise with other LOBs as required; and actively support daily time management between meetings.

  • Team Coordinator: Support the DE&I and Benefits & Wellbeing teams with administration and logistical support with the delivery of events and roll out of projects, processes and procedures.

  • Support with the arrangement of events and large scale meetings, including managing invitations, technical set-up, catering requirements and post event feedback. Where needed, this will involve communicating with our Mental Health First Aider network, Business Employee Resource Groups (BERGs) and external partners.

  • Long Service Awards – Assist with the reporting and distribution of long service awards for our UK based employees

  • Meeting Management: plan and schedule all internal and external meetings; facilitate agenda creation and distribution; and work with internal catering company to provide catering (within budget) when required.

  • Travel & Accommodation: manage all travel, transport and accommodation requirements for the team, including itineraries and bookings; and ensure all bookings are made within budget and in line with TWDC Travel & Expense policy.

  • Expenses: collate and file all expenses accurately and within required time-frame; and ensure all technical training in support of the above is completed and refreshers attended where required.

  • Office Management: manage TWDC administrative systems (e.g. SAP, GSS); support senior leaders of function with miscellaneous tasks; and liaise with staff, suppliers and clients, as required.

  • Process Purchase Orders, Receipting, Invoicing and other SAP related matters across both departments.

  • Purchasing as required via P-card process and recording and tracking spend data using excel spread sheets

  • Department Ambassador: act as central administrative point of contact for the function/LOB both internally and externally; ensure timely and professional handling of all queries; and manage and maintain filing systems, consistently seeking out improvements

  • Create effective internal relationships where DEI/Wellbeing touchpoints are regularly required e.g. Facilities, EMEA Corporate Communications, Corporate Social Responsibility · Invoicing: support with processing of invoices and POs for executives, including on occasion, for the wider team.

Areas of Accountability (Strategic Impact, Financial, Management, Relationships)

  • Accountable to Director Rewards WFP DE&I EMEA & Director Talent Acquisition EMEA

  • Full end-to-end daily diary management.

  • Full end-to-end meeting management.

  • Expenses.

  • Booking of travel and accommodation.

  • Office management duties.

  • Team assistance, as required.

  • Acting as an ambassador for the function both internally and externally, directing queries as required.

Experience and Professional Qualifications Required

  • Proven experience as a Team Coordinator or Executive Assistant - supporting multiple executives and large teams

  • Familiarity with DE&I and Employee Benefits language and terminology

  • Demonstrable working knowledge of SAP/Worday/Concur and other associated administrative systems preferable

  • Experience working in a fast-paced, large multi-national organization.

  • Experience of organising events and large-scale meetings

  • Service orientated approach to both internal and external stakeholders - proactively support multiple stakeholders

  • Effective at building relationships and establishing credibility with senior executives

  • An ability to prioritise your workload effectively will be key, as well as being flexible and responsive in the face of last-minute changes.

hr coordinator
Walt Disney Company

www.disney.com
Burbank, United States
Bob Iger
$10+ billion (USD)
10000+ Employees
Company - Public
Film Production
1923
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