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MAIN PURPOSE OF THE ROLE

To provide professional and pro-active HR generalist and administrative support to the sites, taking responsibility for day to day issues including provision of advice to management when appropriate and as directed and supporting the Lead HR Business Partner with annual HR processes when required. The role holder will often be the first point of contact for site employees so a confident and professional approach is required at all times.

Support with HR administrative duties for Westhoughton and Gateshead as required, maintaining confidentiality and sensitivity whilst ensuring employee matters are dealt with professionally and efficiently.

KEY ACCOUNTABILITIES

• Provide support to the Lead HR Business Partner in the delivery of commercially led HR decisions to enable the site to proactively deliver and achieve objectives.
• Support to identify training needs for the site, collate and coordinate training requirements and support in deliver of training where appropriate.
• Support and, where appropriate, lead employee engagement activities including internal communications.
• Support the cyclical HR activities such as Talent Review and related Annual Performance Management activities
• Support people managers with employee relations matters such as absence management, poor performance in line with the appropriate HR Policy and Procedures. Implement revised/new HR Policies and Procedures as required. Know when to escalate sensitive matters to the Lead HR Business Partner as appropriate.
• Liaise with managers to ascertain the best recruitment methods, and agencies where applicable to provide relevant recruitment briefs for vacant roles and assist with interview scheduling and interviewing as directed by the Lead HR Business Partner. Assist with the preparation of job descriptions, formulating internal and external adverts.
• Produce offer letters and contracts, carry out pre-employment checks including security clearance, liaison with IT, security, facilities with regards to the induction process.
• Conduct the HR induction, 6 week check ins and all other ad-hoc new joiner requirements.
• Prepare all letters/contracts for any changes to employee terms & conditions of employment e.g. flexible working, change of job role etc.
• Administer the leaver processes and undertake exit interviews, escalating sensitive matters as appropriate and analysing any trends.
• Prepare, as required, management reports on employee-related data such as absence and turnover and others as directed.
• Provide administration support for the engagement of Consultants and Contractors as required.
• Process all maternity, paternity, adoption, shared parental leave and parental leave requests and ensure that associated payroll processes are completed.
• Process Payroll and associated activities on a monthly basis ensuring accuracy and adherence to Company policy with regularly interaction with the central Payroll team. This will include overtime, time and attendance, Time Off In Lieu (TOIL) and Average Holiday payments.
• Support the Lead HR Business Partner in consultations if required and in note taking across a range of activities including consultation meetings, grievance and disciplinaries and Pay Talk negotiations for Collectively Bargained employees.
• Actively participate in HR meetings and special projects as required.

The above list is not exhaustive. You will be required to undertake other duties within your capabilities, consistent with this role, to support the needs of the business.

PREREQUISITES

Essential

• Good attainment of GCSE’s or equivalent including English and Maths
• CIPD Level 3 or equivalent as a minimum
• Excellent written and verbal communication
• Ability to maintain confidentiality at the highest level and be assertive, yet professional in dealing with various requests
• Organised with the ability to manage and prioritise a challenging and busy workload, excellent attention to detail and ability to work independently
• Previous experience in working with HR Information Systems and Time Management Systems
• Solution orientated with a Team Player Attitude
• Experience in dealing with aspects of HR Administration and Coordination processes in relation to absence management, poor performance, recruitment and selection and other employee relations matters
• Experience in a unionised work environment.

Desirable

• Educated to A Level + or equivalent
• CIPD Level 5 or working towards
• Manufacturing experience