HR Coordinator London
Job description
Avaliable Job Today Position Description
Title: People & Culture Coordinator Key Reporting Relationships:
Reports to: Senior People & Culture Business Partner Head of People, Europe
Finance team
Location: London Head of Operations, Europe
Role objectives
To provide efficient and professional administrative, operational and systems support to Cromwell’s
European People & Culture team, with particular focus on the UK-based employee population, with a broader (European) remit in some areas.
Position responsibilities
- Coordinate all processes and documentation associated with employee changes (starters, leavers, promotions, transfers, etc)
- Input all employee data into Cromwell’s HCMS (Workday) and keep it up to date; be the first point of contact for all system queries across Europe
- Monitor absence records and input instances of sickness absence for UK-based staff into the
HCMS and payroll system as appropriate
- Coordinate the end-to-end monthly UK payroll processes; upload all changes impacting compensation for UK-based staff into the payroll system and liaise with the payroll provider
(currently CloudPay)
- Administer all UK employee benefits, including:
– Private medical insurance
– Pension (administrative support)
– Subsidised gym membership
– Other benefits (Cycle to Work, Childcare Vouchers, etc)
- Maintain records of people-related data (payroll, personal information, visa status etc.) and ensure all employment requirements are met
- Support the annual performance and compensation review process at European level: prepare and update reports, circulate information, produce salary increase and bonus letters, etc
- Support the Finance team with tax-related reporting requirements
- Maintain the Business Continuity Plan contact details database
- Support administrative requirements related to compensation reviews and remuneration
- Set up P&C-related purchase orders and process invoices
- Assist the P&C team with project work
- Support Learning & Development activities, e.g. course scheduling and organisation
- Support recruitment, liaising with candidates, external recruiters and internal interviewers
- Provide general administrative assistance to the People & Culture team, e.g. taking minutes during employee relations meetings, filing, report creation etc.
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Requirements
Qualifications and Experience
- Bachelor’s degree in relevant discipline
- Some HR experience gained in a corporate environment, preferably professional or financial services
- Proven experience of handling confidential matters with the utmost discretion and integrity
- Some experience of running a UK payroll
- Ideally exposure to/interest in an international environment
Personal Competencies
- Enthusiastic team player with a positive, friendly and approachable outlook
- Exceptional common sense
- Proactive
- Excellent organisation and problem-solving skills
- Outstanding attention to detail; excellent spelling and grammar; a good degree of numeracy
- Cross-cultural awareness and sensitivity
- Strong written and verbal communication skills (face to face, over the phone, by e-mail etc)
- Proficiency in MS Office package, especially Word, Excel and Outlook, as well as PowerPoint
- Confident and efficient when working with people-related systems; ideally experience with
– Workday (most important)
– CloudPay
– CultureAmp
– iManage
- Ability to work effectively in a fast-paced environment and respond positively to pressure
- Fluent in English; another European language (German, Italian, Polish, French or Dutch) an advantage
- Aligned to Cromwell’s values: Accountable, Progressive, Collaborative
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Job Types: Full-time, Permanent
Salary: £32,000.00-£40,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Enhanced maternity leave
- Enhanced paternity leave
- Free flu jabs
- Gym membership
- Private medical insurance
- Referral programme
- Sick pay
- Work from home
Schedule:
- Monday to Friday
Supplemental pay types:
- Yearly bonus
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Licence/Certification:
- CIPD (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in London
Application deadline: 24/04/2023
Expected start date: 01/06/2023
