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POSITION: Human Resources Administrative Assistant

CLASSIFICATION: Non-Exempt

REPORTS TO: Director of People

Position Summary

Are you ready to take your career in HR to the next level? We are seeking a dynamic and self-motivated individual to join our team as an HR administrative assistant. In this role, you will have the opportunity to showcase your initiative and strong understanding of office management while performing a wide range of personnel-related administrative tasks. From posting job ads to updating our HR database and handling employee requests, your contributions will be instrumental in ensuring the smooth operation of our HR department.

What sets this position apart is the chance to work for a female-founded, certified B Corporation. We are proud to be leaders in the global movement for an inclusive, equitable, and regenerative economy. By joining our team, you will be part of an organization that values and promotes sustainable business practices and social impact.

As an HR administrative assistant, your organizational skills will be put to the test, and your ability to handle sensitive information with utmost confidentiality will be crucial. You will have the opportunity to support and enhance all HR functions, broadening your existing experience in the field. If you are passionate about people and eager to make a difference, this unique opportunity is tailor-made for you.

Key Responsibilities

• Coordinate with the Director of People posting job ads on careers pages, process incoming resumes, qualify candidates, schedule screenings and interviews: Workstream, Harri, Indeed, LinkedIn, Careers Page, Basecamp, Sprudge, Excel, Google Workspace (Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.
• Support the full cycle hiring and people process including recruitment, interviewing, and onboarding of new team members
• Process new hire paperwork: DocuSign, Workstream, Harri, Paylocity
• Coordinate all onboarding activities for managers and corporate office staff with Department Heads and Hiring Managers (Word, Powerpoint, Google Workspace)
• Conduct new hire program assignments: Google Workspace (email, groups), DocuSign, Adobe, Paylocity, Harri
• Perform routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; anti-harassment and micro-aggressions trainings and employee education, training and development
• Maintain and update HRIS systems, specifically for new hire, onboarding, and training programs: Paylocity, Workstream and Harri
• Assist with preparation of human resource reports
• Process employees’ requests and provide relevant information
• Coordinate HR projects, meetings and training seminars
• Maintain employee files and records in electronic and paper form
• Prepare reports and presentations for internal communications
• Keep up-to-date with the latest HR trends and best practices
• Perform other related duties as assigned

Qualifications and Requirements

• Excellent written and verbal communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to act with integrity, professionalism, and confidentiality
• Resourceful, results driven, team player
• Strong analytical and problem-solving skills
• Proficient in Microsoft Office (Word and Excel) and Google Workspace (Mail, Calendar, Meet, Drive, Docs, Slides, Sites, Forms)
• Experience recruiting candidates using a variety of search methods to build a robust candidate pipeline (Indeed, LinkedIn, Workstream, Harri and other job boards)
• Hands on experience with HR software, an HRIS or HRMS (Paylocity)
• Knowledge of general human resources policies and procedures preferred
• Proficiency with or the ability to quickly learn applicant tracking systems (Workstream and Harri)
• Ability to visit cafés and roastery on occasion

Education and Experience:

• Two+ years of administrative assistant or equivalent business experience required
• Human Resource administrative experience preferred
• Associate’s degree preferred
• SHRM-CP a plus

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times
• Must be able to access and navigate each department at the organization’s facilities

Compensation

• Competitive Hourly Wage/Salary
• 100% Employer Covered Premium Medical Insurance

(for full-time employees working over 30 hours per week after 60 days of employment)

• Group Dental & Vision Insurance Plans Available
• Employer Covered Life Insurance Premium
• Flexible Spending Account (FSA) - Healthcare, Commuter and Dependent Day Care
• Employee Assistance Program (EAP) - Physical and Mental Health, Financial and Legal Coaching available at no cost to the employee
• Paid Time Off
• 7 Equator observed holidays per year for eligible employees (including MLK Jr Day)
• 1 paid volunteer day per year
• Paid time for voting on election day and for reflection on Juneteenth
• 401K - Employee eligible after 6 months of employment (up to 4% match)
• Free coffee

Compensation will be commensurate with experience.

Apply

Send resume and cover letter to [email protected] or apply in our online system.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Job responsibilities can change according to the operational needs of the business. The order in which duties and responsibilities are listed is not significant.

Equator Coffees is an equal opportunity employer. All aspects of employment including the decision to hire, promote, and discharge will be based on competence, performance and the business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, gender (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability or any other applicable legally protected characteristics.

Pay: Starting at $30 / hour

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k)
• 401(k) matching
• Referral program
• Employee discount
• Paid training

Job Type: fulltime

Schedule:

• 8 hour shift
• Monday to Friday

Education: Associate's degree

Work location: Flexible work from home options available