HR Assistant Milton Keynes, England
Job description
The Company
Here at Envisics, we are an internationally based innovator in the automotive industry specialising in the development and supply of holographic technologies to Tier 1s and OEMs, with our primary focus currently on augmented reality (“AR”) Head-up displays (“HUDs’).
Envisics’ holographic platform, which leverages a combination of complex materials science and proprietary algorithms (above 700 patents issued or pending), enables unparalleled performance as it relates to optimising both OEM manufacturing requirements and the end-user experience.
The first product launched with our technology has now exceeded 200,000 units in production and appears in many Jaguar Land Rover vehicles. This generation 1 laser holographic Head-Up Display (HUD) has paved the way to prove the technology's use in a mass production product.
The Role
As part of our continued growth, a fantastic opportunity has arisen to expand the HR Team with the new addition of a HR Assistant. This new role will join the existing HR Team of 3 people, to support on a variety of tasks from HR, Payroll, Recruitment, Office Management and general administration. The HR Team prides itself on being approachable, enthusiastic and positive, and aims to radiate this across the organisation when supporting the business, managers and employees. The core focus of the HR Team is Uplifting People, Driving Business, this people centric focus helps us understand the needs of the business and our people, to create an environment where individuals can grow and thrive. Being a small team, the HR Team wear many hats, so it is crucial that the successful candidate for this role has a can-do attitude and is happy to roll their sleeves up and help wherever needed. The role will be exciting and varied, with a mixture of day-to-day tasks and project work ranging from engagement activities, career progression paths to international recruitment drives. No day is the same, being adaptable and agile is essential to success. At the heart of the HR Team is a drive to support people, to succeed in this role caring, compassion and emotional intelligence are essential to this role. Reporting to the HR Specialist, the role, requirements and personal specification for the position are outlined below:
Main Responsibilities
- Own the HR administration systems, ensuring accuracy and reliability of data.
- Act as the first point of contact for all routine questions relating to employee HR and Payroll matters. Ensuring follow-up action is taken to resolve different issues or escalating more complex queries.
- To undertake payroll and benefits administration. This includes starters and leavers, payroll changes, salary sacrifice arrangements, pension schemes, auto enrolment, contractual changes.
- Recruitment support to the Talent Acquisition Business Partner, including posting job advertisements, shortlisting CVs, liaising with candidates, agencies and hiring managers and arranging interviews.
- Preparing offer letters, contracts of employment and other employment letters
- Onboarding tasks such as reference checks, right to work checks, and arranging inductions.
- Supporting and driving wellbeing initiatives such as workshops, awareness days and promoting work-life balance; whilst also providing individual support to employees where needed.
- Event planning and coordination, including all staff events, exhibitions, on site activities etc.
- Policy review and development to reflect best practice and legislative updates.
- Process review and improvement to improve efficiency of the department.
- Ensuring compliance with employment laws and company policies.
- Assisting with arranging training programs and workshops for employees
- Other administrative tasks as required in the Business Support team
Requirements
- Bachelor’s degree, Post Graduate Diploma, or CIPD Level 5
- Strong communication skills to interact with employees, managers and other stakeholders. You must be able to listen actively, convey information clearly, and foster open dialogue.
- Eager to learn, continuous professional development to keep up to date with employment law and best practice is essential.
- IT competent and ability to quickly pick up new systems
- Empathy and emotional intelligence: you must be able to understand and empathize with employees' needs and concerns to handle sensitive issues with compassion and tact, creating a positive employee experience.
- Attention to detail is critical to success in this role,
- Confidentiality and discretion are critical when handing sensitive and confidential information.
- Problem solving nature and ability to think of creative solutions to problems
- Strong ethical standards are crucial to treat all employees fairly and do what is right, not what is easy.
