HR Assistant Gourock, Scotland
Job description
Reports to: Head of HR Services
Vacancy Ref: 2205-SB
Contract: 6-Month Fixed Term
Rate of pay: £26,902 (Clerical Grade B)
Location: Gourock / Agile Working
Hours per week: 38
Date advertised: 16 June 2023
Closing date: 30 June 2023
CalMac Ferries Limited
CalMac Ferries Limited is the UK's largest ferry operator in terms of ships and destinations served and one of the largest transport operators in Scotland.
It is a multi-award-winning ferry and port operation and ship management specialist providing essential lifeline services and logistical support to island and remote communities.
For more information, please visit our website at www.calmac.co.uk/corporate/about-us
- A rewarding career
- A competitive salary
- Excellent training, development, and career progression
- 37 days annual leave (pro-rata)
- Staff travel pass for yourself, spouse/partner, and dependents
Role Overview
As HR Assistant, you will be working within the HR Services team to provide comprehensive
administrative support in all aspects of the work of the HR department, but with particular focus on
absence management administration, recruitment administration, the maintenance of HR system
records and pension administration.
Functional Responsibilities/Key Tasks
- Responding to general HR queries from both employees and managers
- Knowledge of processing all information onto our HR System (iTrent) including new starts,
- Maintain the HR system (iTrent) to ensure employee details are kept up to date
- Support internal users of the iTrent system, providing advice and solving problems as
- Create reports from iTrent for managers
- Taking personal ownership for resolving issues, but escalating where appropriate to an
- Liaising with payroll on queries
- Updating employee records on the payroll system
- Carrying out any other duties as required to assist in the smooth running of the HR
- Assisting with the recruitment process; interview scheduling, CV screening, liaising with
- Maintaining vacancies matrices
- Updating absence records and filing absence paperwork
Qualifications, Skills, and Experience
- Good educational background, good standard of written and spoken English essential
- Certificate in Personnel Practice or similar would be desirable
- Computer literate, familiarity with Microsoft Office applications
- Numerate, able to manipulate, analyse and present data to provide meaningful management
- Able to work accurately and demonstrate attention to detail
- Able to work flexibly on both routine and more complex tasks
- Able to remain calm under pressure
- Good communication and interpersonal skills, able to listen carefully and respond
- Good problem-solving skills
- Able to work collaboratively as part of a team and proactive in offering assistance to
- Keen to look for ways to continuously improve the HR processes and play an active role in
Our People: Values & Behaviours
To navigate the waters, ensuring life thrives wherever we are
PEOPLE FIRST
We lead by example and inspire others to give their best.
We work constructively with colleagues in a 'one team' spirit.
LOCALITY
We put the customer at the heart of everything we do.
We are accountable for our actions and performance.
BRAVERY
We demonstrate good judgement and decision making.
We act with integrity in all that we do.
The recruitment Information pack is designed to provide you with as much information as possible, relevant to the role and the recruitment process.
CalMac Ferries Limited is an equal opportunity employer as such our selection processes are designed to promote equality of opportunity for all.
If you have any further queries, please contact HR Services by email at [email protected]
The Selection Process
Application
It is important that you demonstrate on your CV how you meet the essential and desirable criteria outlined within the Job Description.
Shortlisting
We will evaluate your suitability for the role by assessing your qualifications, skills and experience.
Interview
To ensure you are in the best position to perform to your highest standards during our selection process, make sure you review the competencies outlined in the Job Description and have prepared examples of times you have successfully demonstrated these behaviours in the past.
Data
Your personal data will be processed in accordance with UK data protection laws and will be deleted in accordance with our Retention Policy and Schedule. If you have any queries regarding how we process your personal data, please contact our DPO using the following email address: [email protected].
